Senior Executive Assistant

Company name : Michael Page

Location : UAE

Employment Type: Full Time

Role Overview:

As a Senior Executive Assistant, you will report directly to the MENA Head, providing high-level administrative support to ensure the smooth functioning of daily operations. This role is integral to maintaining the efficiency and effectiveness of the executive team, requiring a proactive and organized individual who can manage a wide array of tasks with discretion and professionalism.

Client Overview:

Our client is a leading player in the financial services sector with a global presence. You will be part of their dynamic team in Dubai, working within a diverse and multicultural environment that values collaboration and professional growth.

Key Responsibilities:

Calendar Management:

Coordinate and manage the executive's calendar, including scheduling meetings, appointments, and conference calls.

Anticipate scheduling conflicts and proactively resolve them to ensure optimal time management.

Administrative Support:

Provide comprehensive administrative assistance, including drafting correspondence, preparing reports, and processing expense reimbursements.

Manage the flow of information to and from the executive's office, ensuring that all communications are handled efficiently.

Travel Arrangements:

Organize travel itineraries, accommodations, and transportation for executives, ensuring all aspects of travel are arranged seamlessly.

Prepare detailed travel agendas and manage any changes that may arise during travel.

Communication Liaison:

Act as the primary point of contact for internal and external communications, screening inquiries and directing them to the appropriate parties.

Ensure that all communications are handled promptly and with the highest level of professionalism.

Meeting Coordination:

Prepare and distribute meeting agendas, materials, and presentations in advance of meetings.

Ensure meeting rooms are fully equipped with necessary technology and materials for smooth execution.

Document Management:

Maintain organized and confidential filing systems for documents, contracts, and client records.

Ensure that all records are easily accessible while maintaining strict confidentiality.

Event Planning:

Assist in the planning and execution of company events, conferences, and workshops.

Handle logistics, including venue selection, catering, and coordination with vendors, to ensure successful events.

Job Offer:

Join a diverse and multicultural team that encourages professional and personal development.

Report to a supportive manager who values your contributions.

Collaborate with a network of Executive Assistants within the organization.

Enjoy a competitive salary and comprehensive benefits package.

Requirements:

Education:

Bachelor's degree in Business Administration, Management, or a related field is preferred.

Experience:

Proven experience as an Executive Assistant or in a similar high-level support role.

Skills:

Exceptional organizational and time-management skills with the ability to prioritize tasks and meet deadlines effectively.

Strong verbal and written communication skills, capable of interacting professionally with diverse stakeholders.

Proficiency in Microsoft Office Suite and other relevant software applications.

Discretion and confidentiality in handling sensitive information and matters.

Flexibility and adaptability to changing priorities and environments.

Detail-oriented with a high level of accuracy in work output.

A proactive attitude with a willingness to take initiative and anticipate the needs of the executive team.

Language:

Proficiency in Arabic (both written and verbal) and strong command of English is preferred.

How to Apply:

Interested candidates are invited to send their CVs to recruitment@michaelpage.ae. Please use "Senior Executive Assistant - UAE" as the subject line.

About the Company:

Michael Page is a globally recognized recruitment firm specializing in various sectors, including financial services. With a strong presence in the Middle East, Michael Page offers unparalleled opportunities for career growth and development.