Role Overview – International Academic School Dubai is hiring a Secretary who can create a welcoming, safe, and well-organized school environment. This position is ideal for administrative professionals with strong communication and interpersonal skills who can manage front desk operations, support school administration, and provide excellent service to visitors, parents, and students in a busy educational setting.

Visitor and Student Reception – You will welcome and assist visitors, parents, and students in a courteous and professional manner, creating positive first impressions and ensuring everyone feels welcomed and valued. Your reception skills set the tone for the school experience and reflect the institution's commitment to excellent service and care.

Front Desk Management – You will manage the front desk operations including handling telephone calls, responding to emails, and addressing general enquiries from various stakeholders. Your front desk management ensures smooth communication flow, timely responses to queries, and efficient coordination of information across the school community.

Administrative Documentation Support – You will support school administration with documentation, filing, record-keeping, and correspondence. Your administrative support ensures proper documentation standards are maintained, information is organized and accessible, and administrative processes run efficiently to support educational operations.

Communication Skills – Strong communication and interpersonal skills are essential for engaging with diverse stakeholders including parents, students, staff, and visitors. You should be articulate, friendly, professional, and able to communicate effectively both verbally and in writing.

Organizational Skills – High level of organization and attention to detail is crucial for managing multiple administrative responsibilities, maintaining accurate records, coordinating schedules, and ensuring nothing falls through the cracks in a busy school environment.

Multitasking Ability – The ability to multitask and remain calm in a busy school environment is important. You should handle interruptions gracefully, prioritize effectively, manage competing demands, and maintain composure and professionalism even during hectic periods.

Professional Attributes – You should be professional, approachable, and discreet in all interactions. Your demeanor should inspire confidence, make people feel comfortable, and demonstrate respect for confidentiality, particularly regarding sensitive student and staff information.

Software Proficiency – Proficiency in basic office software and school information systems is required. You should be comfortable using MS Office applications, email systems, school management software, and other technologies that support administrative functions.

Welcoming Presence – Your welcoming presence plays a vital part in creating the positive, safe, and well-organized school environment that supports student learning and school community cohesion.

How to Apply:

Please send your CV to careers@ias-dubai.ae mentioning the position "Secretary" in the subject of the email (note: subject line reference mentioned 'Receptionist' but this is a Secretary position). Highlight your administrative experience, particularly in educational settings if applicable. 

About Company:

International Academic School Dubai is an educational institution committed to providing quality education in a safe, welcoming, and well-organized environment. The school values professionalism, student welfare, and administrative excellence that supports the educational mission and serves the school community effectively.