Role Overview – Mimar Models is hiring a Receptionist for a full-time, on-site position based in Sharjah. This position is ideal for a professional, friendly, and well-organized individual with strong front-desk, communication, customer-service, appointment-management, and administrative skills. The successful candidate will be responsible for creating a welcoming reception experience, handling calls and inquiries, coordinating visitors and meetings, maintaining accurate records, and supporting smooth day-to-day office operations.

Front Desk Management – You will manage the reception desk by welcoming visitors, handling inquiries, coordinating appointments, and maintaining a professional front-office environment. You will help ensure the reception area operates smoothly throughout the day. You should maintain a friendly, organized, and professional approach.

Visitor Welcome and Assistance – You will welcome visitors and guests professionally by greeting them, understanding their purpose of visit, and directing them to the appropriate person or department. You will help create a positive first impression. You should remain courteous and attentive when dealing with visitors.

Visitor Registration – You will manage visitor information by recording relevant details, confirming appointments, and maintaining appropriate reception records. You will help maintain an organized visitor process. You should handle visitor information accurately and professionally.

Incoming Call Management – You will answer incoming telephone calls promptly, identify the purpose of each call, and direct callers to the appropriate person or department. You will help maintain effective communication across the organization. You should communicate clearly and professionally.

Call Screening and Routing – You will screen and route calls by understanding caller requirements, transferring calls appropriately, and taking accurate messages when necessary. You will help ensure inquiries reach the correct contact. You should handle calls efficiently and courteously.

Telephone Message Management – You will take and record telephone messages accurately when employees are unavailable. You will help ensure important communications are not missed. You should record names, contact details, messages, and relevant information carefully.

Email and General Inquiry Management – You will respond to or coordinate general email inquiries by providing appropriate information, forwarding requests, and ensuring communications reach the relevant department. You will help maintain a responsive communication process. You should handle correspondence professionally.

Appointment Coordination – You will manage appointments by scheduling meetings, confirming availability, communicating appointment details, and updating calendars. You will help ensure visitors and employees are properly coordinated. You should maintain accurate appointment information.

Meeting Schedule Management – You will coordinate meeting schedules by organizing timings, confirming participants, preparing relevant details, and communicating changes. You will help minimize scheduling conflicts. You should manage schedules carefully.

Meeting Room Coordination – You will coordinate meeting-room arrangements by checking availability, preparing schedules, supporting visitors, and ensuring rooms are ready when required. You will help maintain smooth meeting operations. You should remain organized and proactive.

Visitor Appointment Confirmation – You will confirm scheduled appointments by communicating with visitors or relevant employees and verifying timing and meeting details. You will help reduce missed appointments. You should provide clear and accurate information.

Reception Area Coordination – You will maintain an organized and professional reception area by monitoring visitor flow, keeping necessary materials available, and coordinating front-office activities. You will help create a welcoming environment. You should maintain professional presentation standards.

Customer Service Support – You will provide professional assistance to visitors, clients, candidates, and callers by understanding their needs and directing them appropriately. You will help create a positive customer experience. You should remain patient, helpful, and respectful.

How to Apply:

Send your updated CV to Shana@mimarmodelsuae.com. Please highlight your reception and front-desk experience, customer-service abilities, communication skills, appointment and calendar management experience, administrative capabilities, computer proficiency, record-keeping skills, and experience supporting daily office operations. Include a brief cover letter outlining your professional background, approach to visitor and client service, communication strengths, ability to manage multiple reception responsibilities, and commitment to maintaining a professional and welcoming front-office environment. Forward to anyone in your network who may be a strong fit.

About the Company:

Mimar Models is a professional organization operating in Sharjah, United Arab Emirates, with a commitment to professional service, organized operations, effective communication, and a positive experience for visitors, clients, and business contacts. The company is seeking a capable Receptionist who brings strong front-desk and administrative skills, professional communication, customer-service abilities, organizational discipline, attention to detail, reliability, and dedication to supporting smooth daily office operations and maintaining a welcoming and professional environment.