About the Role

We are seeking a professional, personable Receptionist to serve as the face of our organization at our Abu Dhabi headquarters. This individual will create positive first impressions while efficiently managing front desk operations and providing administrative support.

Working Hours

Monday to Friday

8:00 AM - 6:30 PM

1-hour lunch break daily

Key Responsibilities

Visitor Management

Provide a warm, professional welcome to all clients, employees, and visitors

Manage visitor sign-in procedures and issue visitor badges when required

Notify appropriate staff of visitor arrivals

Ensure reception area remains clean, organized, and professionally presented at all times

Communication Management

Answer, screen, and direct incoming phone calls promptly and professionally

Handle general email inquiries and direct specialized inquiries to appropriate departments

Take accurate messages and ensure timely delivery to recipients

Maintain updated company directory and contact lists

Mail and Correspondence

Process incoming and outgoing mail and packages

Log and distribute deliveries to appropriate departments

Coordinate courier services when needed

Maintain postage and shipping supplies

Administrative Support

Schedule and coordinate meeting rooms and conference facilities

Assist with meeting preparations including room setup and refreshments

Perform data entry tasks with high accuracy

Maintain office filing systems (both physical and digital)

Manage office supply inventory and place orders when necessary

Assist with basic HR administrative tasks as needed

Support other departments with administrative tasks during peak periods

Qualifications

Required

High school diploma or equivalent

Strong verbal and written communication skills in English

Proficiency with Microsoft Office suite (Word, Excel, Outlook)

Experience with office equipment (printers, scanners, phone systems)

Professional appearance and excellent personal presentation

Ability to maintain confidentiality and handle sensitive information

Preferred

1-2 years of previous receptionist or front desk experience

Experience in an engineering or professional services environment

Knowledge of Arabic (spoken and written)

Skills & Attributes

Exceptional customer service orientation

Strong organizational abilities and attention to detail

Excellent time management and multitasking capabilities

Professional telephone etiquette

Adaptability and problem-solving mindset

Positive attitude and team-oriented approach

Ability to work independently with minimal supervision

Benefits

Competitive salary package

Professional development opportunities

Collaborative and supportive work environment

Career advancement potential within the organization

Employee recognition programs

Application Process

Qualified candidates should submit their resume to careers@avenirengineering.com

with the subject line "Receptionist Application - [Your Name]"

About Us

AVENIR was established in 2007 under the name Avenir Engineering LLC, and was rebranded as Avenir International Engineers and Consultants in 2011. We are a multidisciplinary engineering and consulting company and provides strategic, technical and cost driven solutions to its clients across various industries.

We have developed extensive experience in a diverse array of services including engineering and consultancy to project management and other specialized services. Over the years, with our extremely dynamic service portfolio and with the completion of 450+ projects in a span of 14+ years, we have established a track record in safe, efficient and successful execution of projects.

With our Design Offices and Engineering centres in the UAE as well as in India, we are always well-poised for effectively mobilizing and handling the engineering requirements to suit the clients’ needs. This also provides cost optimization opportunities while significantly reducing the technical, interface and planning risks.