Role Overview: 

Howden Group is seeking an organized and professional Public Relations Officer to support public relations activities, stakeholder communication, administrative coordination, and official documentation in Abu Dhabi. The role involves coordinating with relevant authorities, maintaining records, assisting with official correspondence, and supporting smooth communication between the organization and external parties. The successful candidate should have strong communication, organizational, and interpersonal skills, with a professional approach to handling sensitive information and official matters.

Public Relations and Communication:

• Coordinate communication with external stakeholders, relevant authorities, and other organizations as required.
• Prepare and manage official correspondence, letters, and supporting documents.
• Respond to routine inquiries professionally and direct complex matters to the appropriate department.
• Support the coordination of meetings, appointments, and official visits.
• Maintain positive professional relationships with relevant external contacts.

Government and Administrative Coordination:

• Assist with government-related documentation and administrative procedures where required.
• Coordinate the submission, collection, and follow-up of official documents.
• Maintain organized records of applications, approvals, correspondence, and related transactions.
• Follow up on pending requests and communicate updates to relevant internal teams.
• Help ensure administrative processes are completed accurately and within required timelines.

Documentation and Record Management:

• Maintain accurate physical and digital files for official correspondence and administrative records.
• Verify documents for completeness before submission or processing.
• Update internal records and tracking sheets with relevant information.
• Ensure confidential documents are handled securely and shared only with authorized personnel.
• Retrieve records and prepare document summaries when requested by management.

Internal Coordination and Support:

• Coordinate with HR, administration, and other departments on public relations matters.
• Communicate procedural updates and document requirements to relevant team members.
• Assist with preparing reports and summaries related to ongoing administrative activities.
• Support the scheduling and coordination of official meetings and appointments.
• Help resolve routine documentation issues and escalate complex matters appropriately.

Compliance and Professional Standards:

• Follow established company procedures for official communication and document handling.
• Keep records of important deadlines, submissions, and follow-up activities.
• Maintain confidentiality when dealing with employee, company, and stakeholder information.
• Stay informed about relevant procedural updates affecting assigned responsibilities.
• Represent the organization professionally during external communications and official interactions.

Essential Skills:

• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Attention to detail when preparing documents and maintaining records.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Ability to coordinate multiple tasks and follow up on pending matters.
• Professional interpersonal skills and discretion when handling confidential information.

Preferred Skills:

• Familiarity with public relations, administrative coordination, and official correspondence.
• Understanding of government documentation procedures in the UAE.
• Experience maintaining records and coordinating with external stakeholders.
• Ability to communicate professionally with different departments and organizations.
• Familiarity with document tracking and administrative reporting systems.

How to Apply:

Interested applicants can submit their updated CV to fatma.alblooshi@howdengroup.com. Please use Public Relations Officer – Abu Dhabi as the email subject line. Applicants should highlight relevant public relations, administrative coordination, documentation, and stakeholder communication skills where applicable.

About the Company:

Howden Group is the organization listed for this vacancy. The position focuses on supporting public relations, official communication, documentation, and administrative coordination.