Role Overview:

Tanmia Human Resources Consultancy is seeking an organized and proactive Program Coordinator to support program planning, implementation, scheduling, and daily coordination in Al Ain. The role involves coordinating activities, maintaining program documentation, communicating with stakeholders, monitoring progress, and ensuring assigned tasks are completed efficiently. The ideal candidate should have strong organizational, communication, and time-management skills, with the ability to manage multiple priorities.

Program Planning and Coordination:

• Assist with planning, scheduling, and coordinating program activities.
• Organize meetings, appointments, and program-related events.
• Coordinate resources, schedules, and administrative requirements to support smooth implementation.
• Track program milestones, deadlines, and assigned responsibilities.
• Follow up with relevant team members to ensure activities progress according to schedule.
• Identify scheduling conflicts and communicate potential delays to the appropriate stakeholders.

Stakeholder Communication and Team Collaboration:

• Maintain professional communication with internal teams and external stakeholders.
• Share program updates, schedules, and relevant information with concerned parties.
• Coordinate with departments to collect information and resolve routine operational issues.
• Respond to program-related inquiries and direct complex concerns to the appropriate personnel.
• Arrange meetings and prepare agendas, minutes, and follow-up action items.
• Support collaboration among team members to achieve program objectives.

Documentation and Administrative Support:

• Prepare, update, and maintain program documents, records, and correspondence.
• Organize digital and physical files for easy access and reference.
• Maintain attendance records, schedules, activity logs, and other program documentation as required.
• Assist with preparing presentations, reports, and administrative materials.
• Ensure documents are accurate, complete, and submitted within required deadlines.
• Handle confidential information responsibly and follow established procedures.

Program Monitoring and Reporting:

• Monitor ongoing activities and track progress against planned objectives.
• Collect information from relevant team members for progress updates.
• Prepare periodic reports summarizing activities, achievements, and pending tasks.
• Maintain trackers for deadlines, deliverables, and outstanding actions.
• Identify operational issues and escalate them to management when necessary.
• Assist with reviewing program processes and identifying opportunities for improvement.

Operational and Resource Management:

• Support day-to-day program operations and administrative requirements. Coordinate the availability of materials, facilities, and other resources as needed.
• Maintain records of program-related expenses and supporting documents when assigned. Assist with organizing workshops, training sessions, and other scheduled activities.
• Ensure logistical arrangements are communicated clearly to participants and stakeholders. Perform additional coordination duties as assigned by management.

How to Apply:

Interested applicants are invited to submit their updated CV to Recruitment@tanmiauae.com. Please use “Program Coordinator – Al Ain” as the subject line of your email. Applicants are encouraged to highlight relevant coordination experience, planning and scheduling skills, stakeholder communication, reporting abilities, and administrative expertise in their applications.

About the Company:

Tanmia Human Resources Consultancy is the organization advertising this Program Coordinator opportunity in Al Ain. The role focuses on program administration, coordination, communication, and progress monitoring to support organized and effective program delivery.