An Executive-Level Opportunity

CityLiner LLC is currently seeking a proactive and highly organized Personal Secretary to the Managing Director (MD). This executive support role offers an exceptional opportunity to work directly with top-level leadership, providing strategic and administrative assistance. The ideal candidate will possess a blend of professionalism, confidentiality, and communication expertise to handle the dynamic demands of the position.

Role Overview

As the Personal Secretary to the MD, you will be responsible for coordinating executive schedules, organizing meetings, managing correspondence, and ensuring seamless communication between the Managing Director and internal or external stakeholders. This is a pivotal position requiring a high degree of discretion, time management, and a strong understanding of executive-level protocol.

Administrative Responsibilities

The core duties of this role involve managing calendars, making travel arrangements, preparing reports and documents, and ensuring that the MD’s day-to-day operations are well-structured and efficient. You will also be expected to prioritize appointments, screen incoming communications, and follow up on action items to support executive decision-making processes.

Meeting Coordination and Documentation

You will play a crucial role in the planning and coordination of internal and external meetings, including preparing agendas, recording minutes, and ensuring relevant materials are available in advance. It will be your responsibility to track follow-up tasks, maintain records, and facilitate timely completion of ongoing projects or communications initiated by the MD.

Communication and Liaison

Acting as a key liaison between the Managing Director and various departments or external partners, you must demonstrate excellent verbal and written communication skills. Drafting official letters, emails, and business correspondence will be part of your routine. Your ability to represent the MD’s directives accurately and professionally is essential.

Confidentiality and Trust

This role demands a high level of confidentiality and integrity, as you will be privy to sensitive business information. You must maintain discretion at all times while managing documents, discussions, and strategic decisions involving the organization’s leadership. Trustworthiness and loyalty are core qualities for success in this position.

Ideal Candidate Profile

We are looking for candidates with prior experience in a similar secretarial or executive assistant role, preferably within a corporate or executive office setting in the UAE. Strong proficiency in MS Office applications, organizational skills, and the ability to multitask under pressure are essential. A calm, composed attitude and the ability to handle last-minute changes will be valued highly.

How to Apply

If you are an experienced and motivated professional looking to grow in an executive support role, we welcome your application. Please send your updated CV to rejani@cityliner.ae with the subject line “Application for Personal Secretary to MD.” Only shortlisted candidates will be contacted. Join CityLiner LLC and be part of a visionary leadership journey.

About Us

We at Citiliner have proven our expertise in the fabrication supply and installation of custom-made signs. We deliver the signs that best serve your interest by listening to your requirements. Our hands-on management style makes our team stand out from the rest. Our resources include a thousand square meter workshop, creativity, the technical know-how of our management and staff and state of the art machineries efficiently used by our hardworking skilled manpower. These resources provide us with the best tools to turn your vision into a reality. Be our guest, browse through our portfolio… Our quality end products deserve the gift of your keen eyesight. By producing, installing and maintaining most of the high-quality signboards of the Information and Communications Technology (ICT) organizations situated in Dubai Internet City, we have surpassed our tests in the industry. "Thank You For Visiting Our Web Page" We are Located in Dubai, UAE with many prestigious projects with local and international exposure. Please be our guest & browse through the list of our projects...