Position Overview

We are seeking a highly organized and professional Personal Secretary to provide comprehensive administrative support to senior management. The ideal candidate will be detail-oriented, discrete, and skilled in managing complex schedules and communications.

Key Responsibilities

Manage executive calendar, including scheduling meetings, appointments, and travel arrangements

Handle confidential correspondence, documents, and communications

Screen and direct phone calls, emails, and visitors

Prepare and edit business documents, presentations, and reports

Organize and maintain filing systems, both digital and physical

Coordinate meetings, including preparation of agendas and taking minutes

Make travel arrangements and prepare detailed itineraries

Process expenses and maintain administrative records

Assist with special projects and events as needed

Required Qualifications

Bachelor's degree in Business Administration or related field

Minimum 3-5 years of experience as an executive secretary or similar role

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Excellent written and verbal communication skills in English

Strong organizational and time management abilities

Proven ability to handle confidential information with discretion

Experience in calendar management and scheduling

Preferred Qualifications

Knowledge of Arabic language

Experience working in UAE or GCC region

Familiarity with digital productivity and collaboration tools

Previous experience in educational institution administration

Personal Qualities

Exceptional attention to detail

Strong problem-solving abilities

Professional demeanor and presentation

Ability to work under pressure and meet deadlines

Excellent interpersonal skills

High level of discretion and confidentiality

Proactive and self-motivated

Benefits

Competitive salary package

Health insurance

Annual leave

Professional development opportunities

Transportation allowance

How to Apply

Interested candidates should send their CV and cover letter to careers@gihsdubai.com

with the subject line "Personal Secretary"

Note: Only shortlisted candidates will be contacted for interviews.

About Us

Rooted in rich history, the UAE proudly preserves its Bedouin heritage, from pearl diving traditions to the architecture of its ancient forts and the cultural significance of falconry and camel racing. Yet, this deep respect for the past coexists with a bold vision for the future.The UAE’s rapid transformation into a global hub for innovation, finance, and technology, exemplified by landmarks like the Burj Khalifa and pioneering initiatives in artificial intelligence and space exploration, reflects its forward-thinking mindset. GIHS is proud to support the UAE’s culture, heritage and future through our teaching.