Position Overview

We are seeking an experienced and highly organized Personal Assistant to provide comprehensive executive support to our Chairman. The ideal candidate will be an accomplished professional with demonstrated experience in managing complex calendars, travel arrangements, and high-level communications.

Required Experience

Minimum 5 years of experience as a Personal Assistant in Dubai

Proven track record of supporting C-level executives

Experience in managing international travel arrangements and visa processes

Key Responsibilities

Serve as the primary point of contact for the Chairman, managing all communications and queries

Manage the Chairman's calendar, including scheduling meetings, appointments, and events

Handle all travel arrangements, including:

Flight and accommodation bookings

Visa processing for international travel

Transportation arrangements

Itinerary preparation

Prepare and manage professional communications:

Draft emails and correspondence

Take and distribute meeting minutes

Create presentations and reports

Office Management:

Maintain office supplies and equipment

Ensure smooth operation of the Chairman's office

Implement and maintain filing systems

Create and edit high-quality documents:

Business reports

Presentations

Briefing documents

Meeting agendas

Required Skills & Qualifications

Expert proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

Advanced knowledge of office management systems and procedures

Exceptional English communication skills (both written and verbal)

Strong knowledge of business etiquette and protocol

Proficiency with modern office technology and applications

Experience with travel arrangement systems and visa processes

Personal Qualities

Outstanding organizational and multitasking abilities

Exceptional attention to detail

Strong problem-solving skills

Excellent interpersonal skills

High level of discretion and confidentiality

Ability to work under pressure and meet deadlines

Proactive and forward-thinking approach

Professional appearance and demeanor

Additional Requirements

Immediate availability preferred

Flexibility to accommodate occasional extended hours

Ability to travel if required

UAE residency preferred

How to Apply

Qualified candidates should contact:

Email: inthes@italent-me.com

Equal Opportunity Employer

We are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to gender, nationality, age, or other protected characteristics.

Note: Only candidates meeting all required qualifications and experience will be contacted for an interview.

About Us

italent was founded in 2012 in the United Arab Emirates born in a challenging market, one key reason for our success is we have unparalleled commitment and determination to deliver the highest levels of recruitment and executive search.

These fundamentals allowed us to build a reputation and gain the trust and respect of some of the biggest clients and most Senior candidates in the Region. Our team is all seasoned professionals, and with over 100 years of recruitment experience in our office, we are a key part of our clients' Talent Acquisition Strategies.