Position Overview

The Personal Assistant will provide comprehensive executive support to the CEO, managing complex calendars, communications, and administrative responsibilities. This role requires exceptional organizational abilities, discretion with confidential information, and the ability to act as a key liaison between the CEO and various stakeholders.

Key Responsibilities

Executive Support

Manage the CEO's calendar, including scheduling meetings, appointments, and conferences

Coordinate complex international and domestic travel arrangements

Screen and prioritize incoming communications (emails, calls, correspondence)

Prepare and edit correspondence, presentations, and documents

Take and distribute meeting minutes when required

Administrative Management

Handle confidential documents and information with absolute discretion

Organize and maintain electronic and paper filing systems

Coordinate executive meetings and prepare briefing materials

Manage expense reports and administrative budgets

Act as the primary point of contact for internal and external stakeholders

Project Coordination

Assist in research and data compilation for various projects

Track and follow up on action items from meetings

Coordinate with project teams to ensure timely delivery of information to the CEO

Support the preparation of board meetings and corporate presentations

Assist in special projects as assigned by the CEO

Required Qualifications

Education & Experience

Bachelor's degree in Business Administration or related field preferred

Minimum 3-5 years of experience as a Personal Assistant or Executive Assistant

Experience in engineering or HVAC industry is advantageous

Previous experience supporting C-level executives preferred

Technical Skills

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Experience with digital calendar management and scheduling tools

Excellent typing and documentation skills

Familiarity with virtual meeting platforms and technology

Personal Qualities

Exceptional organizational and time management skills

Strong written and verbal communication abilities

High level of discretion and professionalism

Ability to multitask and prioritize effectively

Proactive problem-solving approach

Flexibility to handle changing priorities

Strong attention to detail

Ability to work under pressure and meet deadlines

Core Competencies

Executive presence and professional demeanor

Strategic thinking and planning

Excellent interpersonal skills

Cultural awareness and sensitivity

Ability to work independently

Strong decision-making capabilities

Adaptability and flexibility

Work Environment

Fast-paced, professional office setting

Interaction with high-level executives and stakeholders

Occasional evening and weekend work may be required

Possible travel assistance requirements

Application Process

Interested candidates should submit:

Detailed CV/resume

Cover letter highlighting relevant experience

Professional references (upon request)

Please send your application to: cv@reefdevelopments.ae

Subject line: "Application - Personal Assistant to CEO"

Note: Only shortlisted candidates will be contacted for interviews.

About Us

Samer Ambar is a highly regarded CEO in the real estate industry, known for his innovative approach to property development, investment strategies, and leadership. With over two decades of experience, Samer has consistently demonstrated an ability to adapt to market shifts and capitalize on emerging trends in both residential and commercial real estate.

Under his stewardship, many companies have been founded and grown to become a market leaders in their field.Samer attended the University of Dubai, where he earned a bachelor’s degree in Banking and Finance, followed by an MBA from London Business School. During his time at London Business School, he focused on Private Equity, Management and Finance, gaining a strong foundation in both the financial and operational aspects of the industry.