About the Role

We are seeking a highly organized and professional Personal Assistant to provide comprehensive administrative support. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities

Manage executive calendar, including scheduling meetings, appointments, and travel arrangements

Handle correspondence, including emails, letters, and phone calls

Organize and maintain filing systems, both digital and physical

Prepare and edit documents, presentations, and reports

Coordinate meetings, including preparation of agendas and taking minutes

Manage travel arrangements, including visas, accommodations, and itineraries

Handle expense reports and basic accounting tasks

Act as a liaison between executives and internal/external stakeholders

Maintain office supplies and manage vendor relationships

Assist with special projects and events as needed

Required Qualifications

Bachelor's degree in Business Administration or related field

Minimum 2-3 years of experience as a Personal Assistant or Executive Assistant

Excellent verbal and written communication skills in English

Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

Experience in calendar management and travel coordination

Required Skills

Exceptional organizational and time management abilities

Strong attention to detail and accuracy

Professional communication and interpersonal skills

Ability to maintain strict confidentiality

Excellent problem-solving capabilities

Proactive approach to tasks and challenges

Ability to work under pressure and meet deadlines

Strong multitasking abilities

Professional demeanor and presentation

Preferred Qualifications

Additional language skills (Arabic is a plus)

Experience in the UAE corporate environment

Knowledge of business etiquette and protocols

Experience with digital collaboration tools

Background in event planning or project coordination

Personal Qualities

Discretion and trustworthiness

Professional appearance and attitude

Flexibility with working hours when needed

Cultural awareness and sensitivity

Initiative and self-motivation

Ability to work independently

Benefits

Competitive salary package

Health insurance

Annual leave as per UAE labor law

Professional development opportunities

How to Apply

Qualified candidates should send their CV to info@gemstalent.com

Note: Only shortlisted candidates will be contacted for interviews.

About Us

Empowering Your Business

with Tailored HR Solutions for Success

With expertise in Human Resource Management, we help companies unlock team potential through customized HR solutions aligned with business goals. Our broad industry experience enables us to create impactful strategies that deliver results.

Tailored HR Solutions: Customized strategies to meet the unique needs of your organization, ensuring optimal people management and business success.

ISO Certifications: Industry-recognized ISO certifications in Human Capital Reporting, Learning & Development, and Diversity & Inclusion to enhance your organization's credibility and compliance.

Learning & Development: Comprehensive learning programs designed to upskill your team, improve performance, and build a culture of continuous learning.

Executive Search & Recruitment: Expertise in sourcing and recruiting top-tier talent, ensuring the right leadership and skillsets for your business goals.