Role Overview – Nokione Lubricants Trading FZE is hiring an Office Coordinator for a full-time, on-site position based in Dubai. This position is ideal for organized professionals with strong administrative coordination expertise, lubricants and trading industry knowledge, and the ability to support office functions effectively, coordinate office activities, manage administrative tasks, maintain records, ensure smooth operations, and contribute to organizational success within a dynamic lubricants trading organization.

Office Operations Coordination – You will coordinate office operations by managing processes, supporting activities, maintaining systems, and supporting efficiency. You will facilitate smooth office functions supporting organizational objectives. You should coordinate office operations professionally.

Administrative Coordination – You will coordinate administrative functions by organizing activities, managing tasks, supporting procedures, and enabling efficiency. You will facilitate office operations and administrative flow. You should coordinate administrative activities effectively.

Reception and Front Desk Support – You will support reception by greeting visitors, managing inquiries, directing communication, and maintaining organization. You will represent organization professionally. You should provide professional front office support.

Visitor Management – You will manage visitors by greeting appropriately, directing to personnel, maintaining logs, and supporting protocols. You will maintain professional visitor experience. You should manage visitor interactions.

Phone Management and Communication – You will manage telephone communications by answering calls professionally, routing appropriately, taking messages, and supporting communication flow. You will maintain professional phone standards. You should manage phones professionally.

Email and Correspondence Management – You will manage correspondence by organizing communications, responding professionally, filing appropriately, and maintaining records. You will support communication flow and organization. You should manage correspondence professionally.

Calendar and Schedule Management – You will manage calendars by organizing schedules, coordinating activities, managing time, and preventing conflicts. You will maintain organized scheduling. You should manage calendar operations.

Meeting Coordination and Organization – You will coordinate meetings by scheduling sessions, arranging facilities, preparing materials, and supporting logistics. You will facilitate smooth meetings. You should organize meetings professionally.

Meeting Room Preparation – You will prepare meeting rooms by arranging furniture, organizing materials, ensuring equipment functionality, and maintaining cleanliness. You will ensure professional meeting environment. You should prepare meeting spaces.

Appointment Scheduling – You will schedule appointments by coordinating with parties, managing availability, confirming details, and maintaining records. You will facilitate timely scheduling. You should manage appointment scheduling.

How to Apply:

Send your updated CV to HR@nokione.ae. Please highlight your office coordination and administrative support experience, expertise in managing office functions and coordinating activities, your meeting coordination and calendar management abilities, your document management and record-keeping skills, your communication and organizational capabilities, your understanding of office procedures and professional standards, your educational background and relevant training, your computer proficiency and software skills, your ability to manage multiple priorities, your commitment to maintaining confidentiality and accuracy, your enthusiasm for supporting office operations and team needs, your customer service orientation, your time management capabilities, your UAE or Dubai work experience.

About the Company:

Nokione Lubricants Trading FZE is a professional lubricants trading organization operating in Dubai with a strong commitment to operational excellence, professional service, and organizational success through effective office management and administrative coordination. The company is seeking organized professionals who bring office coordination expertise, strong organization and coordination skills, understanding of office operations and administrative procedures, commitment to accuracy and attention to detail, ability to manage multiple office responsibilities and coordinate diverse activities, and dedication to supporting office operations.