Office Coordination and Operations The Office Coordinator will act as the central point of communication within the organization, ensuring seamless coordination of daily activities across departments. This role requires exceptional attention to detail, the ability to prioritize multiple tasks, and a proactive attitude to manage office logistics efficiently. The ideal candidate will be responsible for maintaining operational flow and supporting both internal teams and management in administrative functions.

Administrative and Clerical Support In this role, you will handle various clerical duties including documentation, scheduling, and correspondence. The Office Coordinator will organize meetings, prepare reports, and manage confidential records while maintaining professionalism and accuracy. You will also assist with travel arrangements, meeting notes, and ensure smooth communication across all levels of the organization.

Communication and Client Interaction The position requires strong interpersonal skills to handle both internal and external communications. You will be expected to manage emails, phone calls, and office inquiries in a professional manner. Acting as the first point of contact for visitors and clients, you’ll represent the organization with warmth and professionalism, creating a welcoming environment at all times.

Administrative and HR Assistance The coordinator will provide assistance to the HR department by managing attendance records, onboarding new employees, and supporting employee engagement initiatives. You will help maintain HR files, assist with document verification, and ensure compliance with company policies. The ability to maintain confidentiality and manage sensitive information with discretion is vital.

Office Supply and Vendor Management Maintaining a fully stocked and organized workspace will be part of your daily routine. This includes overseeing office supplies, liaising with vendors and suppliers, and ensuring timely procurement. You’ll manage vendor relationships, monitor supply inventory, and coordinate maintenance or repair services when required.

Organizational Development and Efficiency The Office Coordinator will play a key role in identifying areas for improvement within office systems and workflow. You’ll collaborate with management to enhance productivity, streamline administrative processes, and implement organizational best practices to ensure operational excellence.

How to Apply

Interested candidates who meet the above requirements can send their detailed CV to fatmah.a@applyin.com with the subject line: “Office Coordinator – Abu Dhabi – Immediate Joiner.” Applicants are encouraged to highlight relevant administrative or HR experience, proficiency in Microsoft Office tools, and their earliest availability for joining.

About Us

Apply In Corporate Services is a dynamic business solutions provider based in the UAE, specializing in professional recruitment, HR outsourcing, and administrative management. Our mission is to connect talented individuals with organizations that value efficiency, integrity, and excellence. We pride ourselves on fostering a collaborative workplace culture where every employee’s contribution drives growth and innovation.