Role Overview – Al Ghurair is seeking an Office Admin to join our UAE team. This position is for immediate joiners only and requires 2-5 years of administrative experience, preferably in FM (Facilities Management) or construction sectors. This role is ideal for administrative professionals with strong organizational skills, MS Office proficiency, and ability to multitask effectively.

Administrative Operations Management – You will manage day-to-day office administrative operations including coordinating office activities, managing administrative workflows, supporting various departments, handling correspondence, organizing meetings and events, maintaining office supplies, coordinating office services, and ensuring smooth and efficient office administration that supports business operations.

Office Coordination and Support – You will coordinate office functions by scheduling appointments and meetings, managing calendars, coordinating conference room bookings, arranging travel and accommodation when needed, organizing internal and external events, coordinating office logistics, supporting senior management with administrative needs, and facilitating seamless office operations.

Document Management – You will manage documents and records including preparing documents using MS Office applications, maintaining filing systems (physical and digital), organizing project documentation, managing contracts and agreements, archiving records appropriately, ensuring easy retrieval of information, maintaining document version control, and supporting comprehensive document management.

MS Office Suite Proficiency – You will demonstrate strong skills in MS Office Suite (Word, Excel, Outlook) by creating professional documents and reports in Word, managing complex spreadsheets and data in Excel, organizing emails and calendars efficiently in Outlook, preparing presentations in PowerPoint when needed, and leveraging MS Office capabilities for efficient administrative work.

Office Management Software – You will utilize office management software and systems for various administrative tasks including managing databases, coordinating workflows, tracking documents, managing assets, scheduling resources, generating reports, and using technology to enhance office administration efficiency.

Stakeholder Communication and Liaison – You will exercise strong verbal and written communication for stakeholder liaison by interacting professionally with internal staff, senior management, clients, vendors, contractors, and external partners. You will draft professional emails and correspondence, coordinate communications, relay information accurately, maintain positive relationships, and represent the company professionally.

FM/Construction Sector Administration – With preference for FM or construction sector experience, you will understand industry-specific administrative needs including managing project documentation, coordinating with site teams, handling facilities management paperwork, supporting contract administration, coordinating with contractors and subcontractors, managing compliance documentation, and supporting operations specific to facilities management or construction environments.

Organizational and Multitasking Excellence – You will demonstrate exceptional organizational skills and multitasking ability by managing multiple priorities simultaneously, organizing workflows systematically, meeting deadlines consistently, coordinating various activities concurrently, maintaining attention to detail across diverse tasks, adapting to changing priorities, and ensuring all administrative responsibilities are handled efficiently.

How to Apply:

Share your CV to: fm.careers@al-ghurair.com. Subject Line: Office Admin Application - Immediate Joiner - [Your Name]. In your email, mention your total administrative experience (2-5 years required), highlight if you have FM (Facilities Management) or construction sector experience (this is an added advantage), confirm your educational qualification (high school, diploma, or bachelor's degree in business administration or related field), describe your strong skills in MS Office Suite particularly Word, Excel, and Outlook with specific examples, detail your experience with office management software or systems, demonstrate your exceptional organizational skills and multitasking ability through examples, highlight your verbal and written communication skills and stakeholder liaison experience, confirm you are an immediate joiner and available to start work without delay (this is mandatory), state your current location in UAE, and express your interest in joining Al Ghurair Facilities Solutions as an Office Admin.

About us:

Al Ghurair Facilities Solutions is seeking an Office Admin with 2-5 years of experience to join our UAE team. We value administrative excellence, MS Office proficiency, exceptional organizational and multitasking abilities, and strong communication skills. This position is for immediate joiners only, so candidates must be available to start work without delay.