Job Description 

Legal PA for International Law Firm

Location: Dubai, UAE

Company Name: RecruitMe FZE

Employment Type: Full Time

Job Description / Role

Providing high-level support to partners and fee earners as a trusted advisor. Your responsibilities will include:

Acting as a role model and mentor to less experienced team members by sharing knowledge and best practices.

Completing practice group-specific tasks to develop specialist expertise (e.g., super-user on specific tools, global billing, client reporting, knowledge management support).

Utilizing skills in influencing stakeholders, quickly building rapport, and being seen as a trusted advisor.

Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise.

Serving as a billing subject matter expert.

Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure, and archiving.

Generating accurate billing reports, letters, and draft bills in a timely manner.

Managing accounts payable (invoices), expenses, and disbursements.

Recording time for fee earners when required (including non-billable productive time) daily.

Understanding DLA Piper document management processes (iManage).

Coordinating internal and external client meetings, ensuring rooms and conference facilities are booked, liaising with attendees, and ensuring any required catering and technical equipment is in place.

Assisting fee earners with the organization of meetings, including preparation of agendas and collating meeting papers in a timely manner.

Utilizing document production for the creation of all first draft documents.

Organizing and assisting with client functions, entertainment, and seminars as required.

Arranging complex travel bookings, including visas, flights, taxis, accommodation, and rental cars.

Completing financial reports from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary.

Assisting on ad-hoc projects, such as managing bundles, supporting team events, etc.

Performing any other PA or administrative duties as required.

Requirements:

Previous experience as a PA.

Previous experience with document management systems.

Knowledge of Microsoft Office Suite.

Excellent diary management.

Strong organizational and prioritization skills.

Good verbal and written communication skills.

Applies knowledge and judgment to solve problems and make decisions.

Experience in delegating to and training less experienced team members.

Flexible approach to working practices to meet business needs.

Friendly, personable, and approachable.

Adaptable and flexible approach.

Conscientious and diligent.

Remains calm under pressure.

Eager to learn and develop skills.

Adopts a can-do attitude.

About the Company

RecruitMe FZE is a specialized recruitment consultancy supplying top-tier business support staff to Dubai's leading multinational organizations. We carefully source, screen, and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies, our consultants have been chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insider's understanding of the recruitment process and our clients' needs.

What We Do

Specializing in business support positions, we can assist in introducing a small selection of experienced administration, finance, and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidate's skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle-free, and timely recruitment experience for all involved.

Contact us : hello@recruitme-uae.com