Role Overview: Al Ain Ahlia Insurance Company is seeking an organized and motivated Human Resources professional to support its HR operations in Abu Dhabi. The role involves employee administration, recruitment coordination, onboarding, personnel record management, attendance tracking, and general HR support. The successful candidate should demonstrate strong communication skills, attention to detail, and the ability to handle employee information professionally and confidentially.

Recruitment and Talent Acquisition:

• Assist with recruitment activities, including posting vacancies, reviewing applications, and coordinating interviews.
• Communicate with applicants regarding interview schedules and recruitment updates.
• Coordinate with department managers to understand staffing requirements.
• Support the preparation and maintenance of recruitment documentation.
• Assist with onboarding arrangements and documentation for newly hired employees.

Employee Administration and Records:

• Maintain accurate and up-to-date employee files, records, and HR databases.
• Prepare employment letters, HR forms, internal notices, and other personnel documents as required.
• Update employee information, employment records, and relevant administrative files.
• Organize digital and physical documents for easy retrieval.
• Ensure employee information is handled securely and confidentially.

Attendance and Leave Management:

• Assist with tracking employee attendance, leave applications, and related records.
• Update attendance and leave information in the relevant systems.
• Coordinate with employees and managers to resolve routine attendance record discrepancies.
• Help maintain records of employee absences, leave balances, and other HR-related information.
• Support the preparation of attendance and leave summaries when required.

HR Policies and Employee Support:

• Assist employees with routine HR inquiries and direct complex matters to the appropriate personnel.
• Help communicate company policies, procedures, and workplace guidelines.
• Support the documentation of employee requests and HR-related concerns.
• Assist with coordinating employee engagement activities and internal communications.
• Maintain professionalism and discretion when handling sensitive employee matters.

HR Reporting and Compliance Support:

• Assist in preparing routine HR reports, staff lists, and employee documentation summaries.
• Help track important employment dates, probation periods, and contract renewals.
• Support the maintenance of records required for internal reviews and administrative checks.
• Follow established HR procedures and documentation practices.
• Coordinate with relevant departments to ensure timely completion of HR-related administrative tasks.

Essential Skills:

• Strong organizational and time-management skills.
• Good written and verbal communication abilities.
• Attention to detail when maintaining employee records and preparing documents.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Ability to manage multiple administrative tasks and meet deadlines.
• Professional handling of confidential employee information.

How to Apply:

Interested applicants can submit their updated CV to namer.harb@alaininsurance.com. Please use Human Resources – Abu Dhabi as the subject line of your email. Applicants should highlight relevant HR administration, recruitment coordination, employee records management, and communication skills where applicable.

About the Company:

Al Ain Ahlia Insurance Company is the organization recruiting for this position. The role supports the company's human resources activities through employee administration, recruitment coordination, and organized personnel record management.