Key Responsibilities:

- Provide thorough administrative assistance to executives, including calendar management, meeting scheduling and report preparation.

- Organize and maintain both electronic and physical filing systems for efficient document retrieval.

- Welcome and assist visitors in a courteous and professional manner.

- Manage incoming calls and emails, directing them to the appropriate team members for prompt responses.

- Oversee all aspects of vehicle insurance processing, including documentation, renewals and claims management.

- Collaborate with insurance providers to ensure compliance and timely issue resolution.

- Monitor and maintain office supplies and equipment, placing orders as necessary to ensure operational continuity.

- Assist in coordinating company events, meetings, and travel arrangements.

- Draft and disseminate internal and external communications, including memos, emails and reports.

- Work with team members to enhance office procedures and overall efficiency.

Qualifications:

- Bachelor’s degree in Business Administration or a related field (preferred).

- 3-5 years of experience as an Executive Secretary or Administrative Assistant.

- Familiarity with vehicle insurance processing is highly desirable.

- Excellent organizational and multitasking skills.

- Strong written and verbal communication abilities.

Please submit your resume to Shoaib.k@united-gulf.com with the subject line "Executive Secretary"

About Us:

Founded in 2001, United Gulf is now known as ‘United Gulf Equipment and Machinery’. United Gulf is inspired by the passion to ‘Deliver Excellence and Share Success’ with all stakeholders in the value chain. Our aim is to capture the full potential of our products, services, and management expertise in all major markets of the GCC and the MENA region.

Over the years, United Gulf has built strategic alliances with world class OEMs and equipment vendors. We are dealers of Europe’s powered access pioneer Haulotte Group. In March 2015, United Gulf signed a strategic contract for dealership with three Italian brands – CO.ME.T. Officine (Truck mounted booms), Palazzani Industries (Spider Lifts), LUX TOWER a leading tower light manufacturer. In January 2016 UG signed with Combilift a specialist 4 way forklift & straddle carrier manufacturer. These five partnerships further strengthen United Gulf’s brand image and empower UG to provide a complete range of Access equipment/lighting tower solutions to its valued customers.

United Gulf Group has a geographically diverse customer base, spread across the MENA region with a strong presence in UAE, Oman, Qatar, Saudi Arabia and Kazakhstan. Our customer base consists of Multinationals as well as local companies from various industries.

Our branches are:

-> United Gulf Equipment Rentals LLC (Headquarters) – Sharjah, UAE

-> United Gulf Equipment & Machinery LLC – Abu Dhabi, UAE

-> United Gulf Access – Doha, Qatar

-> United Gulf Access Co. LLC – Muscat, Oman

-> Branch of United Gulf Access Co. – Al Khobar, Saudi Arabia

United Gulf Equipment LTD Astana, Kazakhstan