Position Overview

We are seeking an experienced Executive Assistant to provide high-level administrative support to our Managing Director. The ideal candidate will be highly organized, professional, and capable of managing complex administrative tasks while maintaining strict confidentiality.

Key Responsibilities

Provide comprehensive administrative support to the Managing Director

Manage and prioritize complex email communications

Schedule and coordinate meetings, appointments, and travel arrangements

Prepare and maintain meeting agendas, minutes, and follow-up actions

Handle sensitive and confidential information with discretion

Coordinate internal and external communications

Create and maintain filing systems for important documents

Prepare professional correspondence, reports, and presentations

Track and manage manpower allocation reports

Act as a liaison between the Managing Director and other stakeholders

Coordinate and follow up on executive decisions and commitments

Manage calendar and ensure efficient time management

Screen and prioritize incoming requests and correspondence

Required Qualifications

Bachelor's degree in Business Administration or related field

Minimum 3-5 years of experience as an Executive Assistant

Exceptional written and verbal communication skills in English

Advanced proficiency in Microsoft Office Suite

Strong organizational and time management skills

Ability to handle confidential information with discretion

Experience in preparing executive-level reports and presentations

Proven track record of managing multiple priorities effectively

Required Skills

Outstanding attention to detail

Excellent interpersonal and communication abilities

Strong problem-solving skills

Ability to work under pressure and meet deadlines

Professional demeanor and presentation

Proactive and initiative-taking approach

Adaptability and flexibility

Preferred Qualifications

Previous experience in UAE corporate environment

Arabic language proficiency

Knowledge of business etiquette and protocols

Experience with scheduling and project management software

Additional Requirements

Must be available for immediate joining

Dubai residence preferred

We Offer

Competitive salary package

Health insurance

Professional work environment

Growth opportunities

Transportation allowance

How to Apply

Qualified candidates who can join immediately should send their CV to:

hrconsultant@Virtual-key.com or

hr@virtual-key.com

Please include in your application:

Updated CV

Cover letter

Confirmation of immediate availability

Current notice period (if any)

Note: Only candidates available for immediate joining will be considered for this position.

About Us

In the year 2021, a story of transformation began with the birth of Virtual Key FZE. This unique chapter was penned by a passionate HR enthusiast, who had immersed herself in the HR industry for over15 years.

As the world grappled with the challenges brought on by the pandemic, it served as a turning point. The founder realized the urgent need to channel her years of accumulated knowledge and expertise to support growing businesses. The key was not just in finding the right people but also in cultivating the right culture. With this revelation, a mission was born — to empower businesses to thrive.

Since those humble beginnings, Virtual Key FZE has embarked on a journey of service and growth, supporting and empowering nearly 50 clients along the way. Our story is not one of looking back; it's a narrative of progress and forward momentum