Position Overview

We are looking for an exceptional Executive Assistant to provide high-level administrative support to both our CEO and COO. The ideal candidate will be highly organized, proactive, and capable of managing complex schedules while maintaining absolute confidentiality.

Key Responsibilities

Manage complex calendars and schedule meetings for both CEO and COO

Coordinate travel arrangements, including flights, accommodations, and itineraries

Handle confidential correspondence and communications

Prepare and edit presentations, reports, and documents

Organize and maintain executive filing systems

Coordinate and arrange board meetings and executive-level meetings

Take and distribute meeting minutes

Act as a liaison between executives and internal/external stakeholders

Manage expense reports and handle administrative budgets

Screen and prioritize incoming calls, emails, and visitors

Plan and coordinate corporate events and executive functions

Required Qualifications

Bachelor's degree in Business Administration or related field

Minimum 5+ years of experience as an Executive Assistant, preferably supporting C-level executives

Proven track record of managing multiple executives' schedules

Excellent verbal and written communication skills in English

Advanced proficiency in Microsoft Office Suite

Experience in corporate governance and board-level support

Required Skills

Exceptional organizational and time management abilities

Strong attention to detail and accuracy

Advanced calendar management skills

Excellent problem-solving abilities

Strong interpersonal skills

Ability to maintain strict confidentiality

Professional business writing and communication skills

Ability to work under pressure and meet deadlines

Proficiency in handling multiple priorities simultaneously

Personal Qualities

Discretion and trustworthiness

Professional demeanor and presentation

Proactive and forward-thinking approach

Flexibility and adaptability

Strong work ethic

Ability to work independently

Cultural awareness and sensitivity

Benefits

Competitive salary package

Health insurance

Annual leave

Professional development opportunities

Career growth potential

Working with dynamic leadership team

How to Apply

Interested candidates should:

Send a detailed resume and cover letter to careers@axcapital.ae

Use the subject line: "Executive Assistant Application"

Include references from previous executive support roles

Highlight relevant experience supporting C-level executives

Note: Only shortlisted candidates will be contacted for interviews.

About Us

AX CAPITAL is a professional real estate agency involved in sale and rent of properties in Dubai, UAE. We process our clients’ requests promptly in a CRM system, so all your questions will be answered timeously. Our competent team members are always available and are happy to consult with you on property selection at any time.

Our team is comprised of experts of over 40 nationalities, collectively speaking 30 languages, allowing us to communicate with clients, understand their needs, and respond to any requests. With over 500 real estate professionals on our team, we are passionate about improving our professional skills.

Our database is constantly being updated and includes over 5,000 properties, allowing our customers to choose a home to their taste in any of the emirates. Permanent partners of the real estate agency AX CAPITAL include over 100 trusted developers.

We offer our clients off-plan properties in Dubai, as well as homes in popular development projects that already have an excellent reputation. In the year 2022 alone, our team members closed 10,000 successful deals with over 7,000 clients.