Position Overview

We are seeking an exceptional Executive Assistant to provide high-level support to our Group Chief Executive Officer (GCEO) and Group Head of HR (GHHR). This role requires a seasoned professional who can manage complex administrative responsibilities while maintaining the highest levels of confidentiality and professionalism.

Essential Requirements

Minimum 5 years of experience in executive assistant role

Fluency in both Arabic and English (written and spoken)

Bachelor's degree in Business Administration or related field

Strong experience supporting C-level executives

Key Responsibilities

Calendar and Meeting Management

Manage complex executive calendars, ensuring efficient time management and prioritization

Schedule and coordinate high-level meetings, both internal and external

Prepare comprehensive meeting materials, including agendas and presentations

Handle last-minute schedule changes with flexibility and professional judgment

Maintain effective communication with all stakeholders regarding scheduling

Travel Management

Arrange international and domestic travel arrangements for executives

Coordinate complex travel itineraries, including flights, accommodations, and ground transportation

Handle visa applications and ensure all travel documentation is in order

Create detailed travel schedules and briefing documents

Manage travel expenses and reconciliation

Administrative Support

Handle confidential correspondence and communications

Prepare and edit executive presentations and documents

Manage filing systems and maintain organized digital and physical records

Coordinate with other departments to gather information and prepare reports

Act as a liaison between executives and internal/external stakeholders

Office Management

Ensure smooth operation of executive offices

Manage executive expense reports and reconciliation

Coordinate with facilities management for office maintenance

Oversee office supply inventory and procurement

Maintain organized and efficient filing systems

Required Skills and Competencies

Exceptional organizational and time management skills

Advanced proficiency in Microsoft Office Suite

Strong attention to detail and accuracy

Excellent written and verbal communication skills in both Arabic and English

Ability to maintain strict confidentiality

Professional demeanor and executive presence

Strong problem-solving and decision-making abilities

Ability to work under pressure and meet tight deadlines

Cultural awareness and sensitivity

Personal Attributes

Highest level of professionalism and discretion

Proactive and solutions-oriented mindset

Flexibility to adapt to changing priorities

Strong interpersonal skills

Ability to work independently

Resilience and calm under pressure

Education and Experience

Bachelor's degree required

Minimum 5 years of experience as an Executive Assistant to C-level executives

Experience in a multinational or large corporate environment preferred

Previous experience in UAE corporate environment is advantageous

How to Apply

Qualified candidates should send their CV to Raheem.raza@eihuae.com

with the subject line "Application: Executive Assistant - C-Suite"

Only candidates meeting all required qualifications will be contacted for interview.

About Us

Ethmar International Holding (EIH) is a rapidly growing investment holding company headquartered in Abu Dhabi, United Arab Emirates. At EIH, we aspire to deliver on our country’s economic objectives, ensure tangible, long-term, and sustainable returns to our investors and give back to the community. We believe in diversification across industries, through building synergies while looking for the best opportunities for success.