Job Title: Executive Assistant and Office Manager

Company: Irwin & Dow

Location: Dubai, UAE

Ref: NP447-1678

Employment Type: Full Time

About Irwin & Dow:

Irwin & Dow is a dynamic and innovative digital marketing agency at the cutting edge of creativity and technology. We pride ourselves on delivering top-tier marketing solutions to a diverse range of global clients. As we continue to expand, we are excited to announce an opening for a highly skilled Executive Assistant and Office Manager to support our CEO and ensure the seamless operation of our modern, paperless office environment.

Role Overview:

We are seeking a proactive and tech-savvy Executive Assistant and Office Manager to join our team. This pivotal role will support our CEO in managing their complex schedule, including meetings, appointments, and travel arrangements. As a gatekeeper, you will manage the flow of communication on behalf of the CEO, and handle documentation and follow-up on action items with the highest levels of confidentiality. Additionally, you will be responsible for overseeing daily office operations, managing office supplies and vendor relationships, and assisting in business continuity and financial tasks.

Key Responsibilities:

Executive Support:

Manage the CEO’s complex calendar, including scheduling meetings, appointments, and travel arrangements.

Act as a gatekeeper for the CEO, managing communication and prioritizing tasks.

Record minutes for key meetings, ensuring accurate documentation and follow-up on action items.

Liaise with clients and stakeholders on behalf of the CEO, ensuring excellent communication and relationship management.

Office Management:

Oversee daily office operations to maintain a seamless and efficient working environment.

Manage office supplies, facilities, and vendor relationships.

Develop and maintain business continuity plans to ensure uninterrupted operations.

Maintain and organize digital records to support a paperless office environment.

Financial Support:

Assist the CEO with budget management, expense tracking, and financial reporting.

Requirements:

Technical Skills: Strong tech skills with experience in digital tools and software; familiarity with a paperless office environment.

Education: Ideally degree educated.

Experience: 2-4 years in a similar busy role, demonstrating exceptional organizational abilities and the capability to manage multiple tasks and priorities.

Skills: Excellent written and verbal communication in English; basic understanding of financial principles; experience with budgeting, reporting, and expense management.

Attributes: Exceptional organizational abilities, keen eye for detail, ability to manage competing deadlines, and a proactive approach to problem-solving.

About the Company:

Irwin & Dow is dedicated to leading the way in digital marketing through creativity and technological innovation. Our global clients trust us for our expertise and commitment to delivering outstanding marketing solutions. Join us and be part of a forward-thinking team that is shaping the future of digital marketing.

To Apply:

Please submit your application via email to careers@irwin-dow.com with your resume and a cover letter outlining your suitability for the role.