Executive Assistant and Office Manager

Irwin & Dow

Location: Dubai, UAE

Employment Type: Full Time

Reference: NP447-1677

About Us:

Irwin & Dow is dedicated to enhancing company culture and improving employee engagement and retention for international clients. We are renowned for our strategic advisory services and our commitment to fostering positive workplace environments. Our client, a prominent UHNW  leader in the UAE, leads an established  team known for its reputation and impact. We offer a flexible and enlightened work environment, combining office and remote work to suit modern professional needs.

Job Summary:

This role offers an exciting opportunity to provide comprehensive administrative and operational support to the CEO of a dynamic and respected business. The Executive Assistant and Office Manager will manage a range of responsibilities, from high-level administrative tasks to operational support, and personal assistance. This position is crucial in ensuring the CEO's schedule runs smoothly and that the office operates efficiently.

Key Responsibilities:

Administrative Support:

Manage the CEO’s diary and inbox, scheduling meetings, and coordinating travel arrangements.

Handle correspondence, draft documents, and prepare reports as required.

Provide high-level administrative support, including organizing meetings and events.

Office Management:

Oversee the day-to-day operations of the office, ensuring a well-organized and productive work environment.

Coordinate with other departments (HR, Finance, etc.) to support business processes and organizational development.

Implement and maintain office systems and procedures to ensure smooth operations.

Personal Assistance:

Manage family appointments, logistics, and travel arrangements for the CEO’s personal matters.

Assist with personal tasks and ad hoc project management as needed.

Organizational Development:

Support the development and implementation of organizational strategies, including culture and employee engagement initiatives.

Contribute to projects aimed at improving workplace practices and efficiency.

Requirements:

Experience:

Proven experience in a similar Executive Assistant or Office Manager role, preferably within the Middle East or UAE.

Experience in start-ups or scale-ups is advantageous, as it involves navigating a less structured environment.

Skills:

Exceptional organizational skills with strong attention to detail.

Highly technologically savvy, with an interest in integrating AI and tech solutions into client delivery and internal processes.

Strong communication skills and the ability to interact effectively with a diverse range of stakeholders.

Attributes:

Energetic and adaptable, capable of thriving in a fast-paced and evolving business environment.

Passionate about workplace culture and dedicated to enhancing business operations.

About the Company:

Irwin & Dow is a leading advisory firm specializing in enhancing workplace culture and employee engagement. Our client is a prominent figure in the UAE business community, known for her strategic approach and commitment to excellence. We offer a flexible working environment and value innovation and adaptability.

How to Apply:

Interested candidates who meet the qualifications should send their CV and cover letter to info@irwinanddow.com with the reference number NP447-1677 in the subject line.