Executive Assistant

Company: Chalhoub Group

Location: Dubai, UAE

Employment: Full Time

Contact Email: info@chalhoub.com

Job Description / Role

Job Summary:

The Executive Assistant is responsible for providing high-level administrative support by conducting research, preparing statistical reports and presentations, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Key Responsibilities:

Diary and Appointment Management:

Manage the Manager's diary and appointments.

Screen incoming calls and correspondence and respond independently when required.

Document Review and Recommendations:

Review selected documents that come to the Office of the Manager and make recommendations for further action.

Liaison and Communication:

Liaise with relevant individuals, departments, and external customers and suppliers on Manager's behalf.

Assist in presentations and other reports and documents as needed.

Travel and Expenses Coordination:

Manage travel plans, itineraries, and expenses in coordination with the travel department.

Assist in planning and organizing visits of selected visitors.

Database and Spreadsheet Management:

Create and maintain database and spreadsheet files.

Follow up on the progress of directives and projects managed by the Manager.

Research and Reporting:

Conduct research and prepare statistical reports.

Arrange and coordinate events when required.

Digital Archiving:

Handle all digital archiving of documents, records, and reports.

General Office Duties:

Perform general office duties such as ordering supplies and maintaining records management systems.

Requirements:

At least 5 years of experience as an Executive Assistant.

Fluent in English; knowledge of French or Arabic is a plus.

Immediately available and currently based in Dubai.

What We Can Offer You:

Enriching experiences, learning and development opportunities.

Exposure to different assignments within your role or through internal mobility.

Competitive benefits package including health care, child education contribution, remote and flexible working policies, and exclusive employee discounts.

Application Process:

We invite all applicants to apply. It takes diversity of thought, culture, background, differing abilities, and perspectives to truly inspire, exhilarate, and delight our customers. At Chalhoub Group, we are committed to inclusion and diversity. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin, or disability status.