Role Overview:

Waves Investments & Properties L.L.C. is seeking a highly organized, professional, and proactive Executive Assistant to provide comprehensive administrative and executive support. The role involves managing schedules, coordinating meetings, handling correspondence, preparing documents, organizing information, and supporting senior management with day-to-day business activities. The ideal candidate should demonstrate excellent communication skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced professional environment.

Executive & Administrative Support:

• Provide day-to-day administrative and organizational support to senior management.
• Manage schedules, appointments, meetings, and important business commitments.
• Prepare documents, presentations, reports, correspondence, and other executive materials.
• Coordinate daily activities and ensure important tasks and deadlines are properly followed up.

Calendar & Meeting Management:

• Manage executive calendars and coordinate internal and external meetings.
• Schedule appointments and ensure all relevant participants receive timely information.
• Prepare meeting agendas, supporting documents, and necessary materials.
• Record and follow up on important actions, decisions, and deadlines arising from meetings.

Communication & Correspondence:

• Handle professional correspondence, emails, calls, and other communications on behalf of management when required.
• Draft, review, and organize business communications and executive documents.
• Maintain professional communication with clients, business partners, employees, and external stakeholders.
• Ensure important messages and requests are communicated accurately and on time.

Business Coordination & Follow-Up:

• Coordinate with internal departments and external stakeholders on behalf of senior management.
• Track ongoing tasks, projects, and important business requirements.
• Follow up on pending actions and ensure deadlines are monitored effectively.
• Assist management with gathering information and coordinating business activities.

Document & Information Management:

• Maintain organized and confidential records, files, contracts, reports, and business documents.
• Prepare and update presentations, spreadsheets, reports, and executive summaries.
• Organize digital and physical documents for easy access and efficient information management.
• Handle sensitive business information with a high level of confidentiality and discretion.

Travel & Event Coordination:

• Coordinate business travel arrangements, itineraries, accommodation, and transportation when required.
• Assist with organizing business meetings, corporate events, and executive appointments.
• Prepare relevant travel and meeting documentation.
• Ensure schedules and arrangements are coordinated efficiently.

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant, Executive Secretary, or in a similar senior administrative role. Excellent organizational, time-management, and multitasking skills.
• Strong verbal and written communication abilities. High level of professionalism, discretion, and confidentiality.
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Ability to manage complex schedules, competing priorities, and sensitive information.
• Excellent attention to detail and ability to work independently. Strong interpersonal and stakeholder-management skills.
• Ability to work effectively in a fast-paced and professional business environment. Previous experience supporting senior executives or management is preferred.

How to Apply:

Interested candidates can submit their updated CV to n.kamal@waves29.ae with “Executive Assistant – Dubai” as the email subject line. Candidates should highlight their experience in executive support, calendar management, business coordination, professional communication, document management, and administrative operations. Relevant experience supporting senior management and handling confidential business information should also be clearly mentioned in the application.

About the Company:

Waves Investments & Properties L.L.C. operates within the investment and property sector, requiring efficient administrative coordination and professional business support. The Executive Assistant will play an important role in supporting senior management, coordinating business activities, managing information, and ensuring smooth day-to-day executive operations.