About the Role:

We are seeking a highly skilled and proactive Executive Assistant to join a leading multinational professional services firm in Dubai. This is an exceptional opportunity for a candidate with 2–3 years of corporate work experience in an international environment, particularly within professional services or a law firm. If you excel in fast-paced settings and have a proven track record in administration, we invite you to apply.

As the Executive Assistant, you will provide high-level support to senior executives, ensuring seamless operations and effective time management. Your ability to handle multiple priorities, maintain confidentiality, and deliver exceptional service will be key to your success in this role.

Key Responsibilities:

Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.

Act as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication.

Organize and maintain executive files, records, and documentation, ensuring confidentiality and easy access to information.

Assist in preparing for meetings, including agenda creation, material preparation, and minute-taking.

Handle confidential and sensitive information with discretion and integrity.

Manage expense reports, invoices, and other financial documentation for executives.

Coordinate and support the planning of corporate events, conferences, and team activities.

Anticipate the needs of executives and proactively address challenges to ensure smooth operations.

Collaborate with other departments to facilitate cross-functional communication and workflow.

Handle ad-hoc tasks and projects as required, demonstrating flexibility and problem-solving skills.

Qualifications:

2–3 years of corporate work experience, preferably in an international company.

Previous administration experience in a busy environment, ideally within professional services or a law firm.

Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.

Strong written and verbal communication skills, with a professional and polished demeanor.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

High level of discretion and ability to handle confidential information with integrity.

Proactive, resourceful, and able to work independently as well as part of a team.

Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

Why Join Us?

Be part of a globally recognized professional services firm with a reputation for excellence.

Work in a dynamic and collaborative environment that values professionalism and innovation.

Competitive salary package with opportunities for growth and development.

Gain valuable experience supporting senior executives in a leading multinational organization.

How to Apply:

If you meet the criteria and are excited about this opportunity, please send a copy of your CV to emma.daly@hays.com.

Note: Only shortlisted candidates will be contacted.

About Us

So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding, and our ability to meaningfully innovate for our customers.

With more than 55 years of business success, we have a reputation as the world leader in workforce solutions.

Most recently, Hays was named as one of Staffing Industry Analysts (SIA) 2023 Largest Staffing Firms in the U.S. and one of the Largest IT Staffing Firms in the U.S.. In addition to being named a Market Leader by Everest Group in their MSP and RPO rankings.

With a team of more than 13,000 people working in 33 countries, we help millions of people achieve their own career goals, while providing organizations of all sizes with workforce solutions that set them up for success.