Executive Assistant to the Chairman

Company : Luxbury Properties LLC

location : Dubai, UAE

Experience: 8 - 15 Years

Education: MBA/PG Diploma in Business Management (Finance)

Benefits: Annual Air Ticket, Annual Bonus, Medical Insurance, Paid Leaves, Visa, Travel Allowance

Vacancy: 1 Vacancy

Job Description

Roles & Responsibilities

We are seeking a dedicated and experienced Executive Assistant (EA) to provide comprehensive administrative support to the Chairman of our organization. The ideal candidate will be proactive, detail-oriented, and capable of managing a wide range of administrative tasks with discretion and efficiency. This role requires a high degree of professionalism and the ability to handle sensitive information confidentially.

Responsibilities:

Calendar Management: Coordinate the Chairman's schedule, including meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively manage adjustments as needed.

Communication Liaison: Manage incoming communications (phone calls, emails, letters) and respond on behalf of the Chairman when appropriate. Ensure timely and accurate communication with internal and external stakeholders.

Documentation and Reporting: Prepare and edit correspondence, reports, presentations, and other documents as required. Maintain organized filing systems, both physical and digital, to ensure efficient document management.

Meeting Coordination: Arrange logistics for meetings, conferences, and events attended or hosted by the Chairman. Prepare meeting materials, agendas, and minutes as necessary.

Travel Arrangements: Coordinate domestic and international travel arrangements, including flight bookings, accommodation, visas, and itineraries. Provide travel support and assistance during trips as needed.

Expense Management: Track expenses, prepare expense reports, and ensure timely submission and reimbursement processes.

Special Projects: Assist with special projects and initiatives as assigned by the Chairman, including research, data analysis, and maintaining his personal assets, maintenance, and presentation preparation.

Confidentiality: Handle confidential information with discretion and maintain confidentiality at all times.

Job Type: Full-time

Pay: From AED 10,000.00 per month

Desired Candidate Profile

Requirements:

Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives or high-profile individuals.

Minimum 8-10 years of experience in executive support roles.

Valid UAE driving license with a clean driving record.

Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.

Strong written and verbal communication skills, with a keen eye for detail.

Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software applications.

Ability to work independently and collaboratively in a fast-paced environment.

High level of integrity and professionalism, with a proactive and problem-solving attitude.

MBA’s degree in Business Administration or a related field is preferred.

Benefits:

Competitive salary commensurate with experience.

Comprehensive health benefits package.

Retirement savings plan options.

Professional development opportunities and career growth potential within the organization.

Application Process:

Interested candidates are invited to submit a resume and cover letter outlining their qualifications and experience relevant to the position of Executive Assistant to the Chairman. We appreciate your interest and look forward to reviewing your application.

How to Apply:

Send your CV in word format to: hr@luxburyproperties.com and use "Executive Assistant to the Chairman" as the email subject.