Role Overview

Al Sahraa Recruitment Services is hiring a Document Controller in Abu Dhabi, UAE. This position is ideal for professionals with proven document management experience, strong organizational and technical skills, attention to detail, and the ability to manage documentation systems, control document flow, maintain records, and support project documentation requirements effectively.

Document Management and Control

Manage document management and control by receiving, logging, distributing, and tracking all project documents, maintaining document registers, ensuring proper filing and archiving, implementing version control, and providing easy access to authorized personnel.

Document Processing and Distribution

Process and distribute documents by receiving incoming documents, checking for completeness, logging into document management systems, assigning document numbers, routing to appropriate parties, tracking transmittals, and ensuring timely distribution.

Version Control and Tracking

Maintain version control and tracking by managing document revisions, ensuring latest versions are available, archiving superseded documents, tracking document status, maintaining revision history, and preventing use of outdated documents.

Filing and Archiving

Organize filing and archiving by maintaining systematic document filing systems both physical and electronic, categorizing documents appropriately, ensuring easy retrieval, implementing retention policies, and managing document archives.

Document Numbering and Coding

Implement document numbering and coding by assigning unique identifiers, maintaining numbering systems, ensuring consistent coding practices, following organizational standards, and supporting document traceability.

Transmittal Management

Manage transmittals by preparing document transmittals, tracking submissions and approvals, following up on pending documents, maintaining transmittal logs, ensuring acknowledgment of receipt, and facilitating smooth document exchange.

Drawing and Technical Document Control

Control drawings and technical documents by managing engineering drawings, specifications, technical reports, maintaining drawing registers, tracking revisions, coordinating with engineering teams, and ensuring current technical documentation availability.

Document Management System Operations

Operate document management systems by maintaining electronic document repositories, uploading documents, managing access permissions, generating reports, performing system backups, and ensuring system integrity and security.

Compliance and Standards Adherence

Ensure compliance with document control procedures, ISO standards, company policies, and project-specific requirements by implementing consistent practices, conducting audits, and maintaining quality documentation standards.

Coordination with Project Teams

Coordinate with project teams by liaising with engineers, project managers, contractors, and consultants, understanding document requirements, supporting document workflows, facilitating document reviews, and ensuring project documentation needs are met.

Document Retrieval and Support

Provide document retrieval and support by responding to document requests, locating archived documents, providing copies when needed, assisting teams with document access, and ensuring prompt document availability.

Audit and Quality Control

Conduct audit and quality control by reviewing documents for completeness, checking compliance with standards, identifying missing or incorrect documents, maintaining quality records, and supporting audit requirements.

Reporting and Status Updates

Prepare reports and status updates including document status reports, transmittal logs, pending document lists, monthly summaries, and other documentation metrics that inform project management and support tracking.

Confidentiality and Security

Maintain confidentiality and security by controlling access to sensitive documents, implementing security protocols, ensuring authorized distribution only, protecting proprietary information, and maintaining document confidentiality.

How to Apply

Ready to manage project documentation with precision. Apply at: Recruiter@asrs.ae.  Please highlight in your application: Your document control experience and industries worked in. Availability to work in Abu Dhabi with Al Sahraa Recruitment Services. Subject Line: "Document Controller Application - [Your Name]"

About us:

Al Sahraa Recruitment Services is a professional recruitment firm based in Abu Dhabi, committed to connecting talented professionals with quality employment opportunities across the UAE.