Position Overview

We are seeking a detailed-oriented Document Controller with substantial construction site experience to manage critical documentation processes for our project team. The ideal candidate will be responsible for maintaining comprehensive document management systems, ensuring accuracy, organization, and efficient communication across project stakeholders.

Key Responsibilities

Document Management

Maintain complete filing systems for project documentation

Receive, distribute, and file incoming and outgoing project documents

Create and update comprehensive document registers

Manage drawing and correspondence archives

Coordinate document flow between project team, clients, and contractors

Documentation Processing

Prepare weekly document register logs with accurate reference numbers

Draft and process all outgoing documents and correspondences

Ensure documents are signed by appropriate parties

Verify document accuracy before issuance

Manage digital and physical document storage systems

Interdepartmental Coordination

Collaborate with all project departments

Ensure documents are filed in correct departmental archives

Maintain document tracking and retrieval systems

Support efficient information sharing across teams

Quality Control

Verify filename and submission accuracy

Prevent documentation errors and potential miscommunications

Maintain high standards of document organization and presentation

Create systematic filing protocols

Required Qualifications

Diploma in Business Administration, Project Management, or related field

2-5 years of overall work experience

Minimum 1-2 years of construction industry document control experience

Strong administrative background

Proven experience in document management systems

Essential Skills

Exceptional organizational capabilities

Ability to meet strict deadlines

Goal-oriented mindset

Proactive and energetic approach

Creative problem-solving skills

Attention to minute details

Strong communication abilities

Proficiency in document management software

Advanced MS Office skills (Excel, Word, SharePoint)

Technical Competencies

Document tracking systems

Digital and physical filing methodologies

Construction industry documentation standards

Project communication protocols

Archiving best practices

Personal Attributes

Methodical and systematic approach

High integrity and confidentiality

Excellent interpersonal skills

Adaptable to changing project requirements

Self-motivated learner

Professional demeanor

Team player

Preferred Additional Qualifications

Certification in Document Control

Advanced training in project management

Knowledge of construction management software

Understanding of international documentation standards

How to Apply

Interested candidates should submit:

Comprehensive, updated CV

Detailed work experience highlighting document control skills

Copies of educational certificates

References (if available)

Application Details:

Email: career@algurg.net

Subject Line: Document Controller Application

Ensure all relevant experience is clearly outlined

Note: Only shortlisted candidates will be contacted

We are an equal opportunity employer committed to building a diverse and inclusive workplace.

About Us

My decision to become a civil engineer was heavily influenced by the events surrounding Dubai and the region during my youth. It was the age of independence throughout the region and the mood was one of optimism and excitement. The leadership of the time inspired a whole generation with their vision and development plans. And as a young man with a youthful ambition; I wanted to be a part of the growth story that was about to unfold.

I had a desire to contribute to the building of the region and to have a tangible connection to the development of the region. With some excitement, and a little trepidation, I traveled to the UK in the 1960's where I studied and graduated in Civil Engineering in West Sussex. My first job was with a large consultant; Halcrow in London. This gave me a strong grounding in the traditions and ethics of good civil engineering.

I eventually returned to the UAE to work for the Ministry of Public Works where one of my first endeavors was the construction of Fujairah Port. It was inevitable that I subsequently invested in my own design consultancy firm. The development of U.A.E and the region has been nothing short of spectacular and I have had the privilege of witnessing it first hand and being a part of it. This has made me a firm believer in construction projects that have a positive economic and social impact.

Over the several decades since Al Gurg Consultants' inception; the company has successfully designed and supervised construction projects for Governments and private developers. I and the rest of the Al Gurg team look forward to having the privilege of continuing our tradition of providing a meaningful contribution to the development stories of our clients and the region.