Job Title: Commercial Coordinator - UAEN

Company: Etoile Group

Location: Dubai, UAE

Employment: Full Time

Job Description / Role

Etoile Group is seeking a dedicated Commercial Coordinator to support the commercial team in various administrative tasks, reporting, client relationship management, and project coordination. The role is essential in ensuring the smooth day-to-day operations of the commercial functions within the luxury fashion sector.

Key Responsibilities:

Client-Supplier Relationship:

Coordinate and facilitate smooth interactions between clients and suppliers.

Keep accurate records of contractual, franchisee, and commission agreements.

Support to Brand Managers:

Assist brand managers with showrooms and selling campaigns.

Act as a key support for the brand team, ensuring seamless daily operations.

Order and Payment Monitoring:

Track client orders, pricing, payment, and delivery terms in coordination with brand managers.

Negotiate between suppliers and clients for flexible payment terms.

Delivery Coordination:

Plan and coordinate delivery schedules with suppliers and clients to minimize cancellations.

Monitor customs regulations and ensure correct paperwork is provided by suppliers.

Stock and Returns Management:

Monitor back orders, stock orders, swaps, and returns throughout the season.

Assist brand marketing executives with GWP (Gift With Purchase) shipments.

Payment and Sales Tracking:

Track various payment types and follow up with clients for timely payments.

Monitor consignment sales, invoicing, payments, and returns on a monthly basis.

Claims Resolution:

Handle and resolve quantity/quality claims between clients and suppliers.

Follow up on weekly and monthly sell-out reports.

System Management:

Maintain complete responsibility for internal system records, including setup, creation, and maintenance.

Run regular sales reports, assist in budget preparation, and compile presentations with relevant documents and data.

Requirements:

Educational Background:

Bachelor’s degree in marketing, fashion, or a related field.

Skills and Experience:

Proficient in Excel and MS Office.

Strong communication skills and ability to work well in a team.

Understanding and passion for luxury fashion.

Must possess a UAE Family Book.

About the Company:

Etoile Group is a leading luxury fashion retailer, recognized for bringing the finest designer brands to the Middle East. The company prides itself on offering unparalleled fashion experiences and excellent customer service.

Application Instructions:

Interested candidates should submit their CV and a cover letter to info@etoilegroup.com. Applications will be considered on a rolling basis.