Position Overview

We are seeking an exceptional Executive Assistant to provide high-level support to our CEO. This role requires a proactive, detail-oriented professional who can manage complex schedules, facilitate effective communication, and ensure smooth operations at the executive level.

Key Responsibilities

Executive Support

Serve as the primary point of contact for internal and external stakeholders

Manage CEO's calendar, including complex scheduling and regular maintenance

Screen and prioritize incoming communications and requests

Draft and manage correspondence, presentations, and documents

Organize and maintain executive files and records

Handle confidential and sensitive information with discretion

Meeting & Event Management

Coordinate high-level meetings, including Board meetings and executive committees

Prepare comprehensive meeting materials, agendas, and briefing documents

Take detailed minutes and ensure proper follow-up on action items

Organize company events and executive gatherings

Manage logistics for internal and external meetings

Travel Coordination

Arrange complex domestic and international travel itineraries

Handle all travel-related logistics including flights, accommodations, and ground transportation

Prepare detailed travel briefings and schedules

Process travel expenses and reconciliations

Administrative Leadership

Maintain effective organizational systems and processes

Manage special projects as assigned by the CEO

Liaise with other executive assistants and department heads

Coordinate with facilities and IT teams for executive office needs

Process expense reports and handle basic financial duties

Required Qualifications

Bachelor's degree in Business, English, Communications, or related field

2-3 years of experience as an EA/PA supporting C-level executives

Exceptional organizational and multitasking abilities

Advanced proficiency in Microsoft Office Suite

Outstanding written and verbal communication skills

Strong problem-solving and decision-making abilities

Key Competencies

Exceptional attention to detail and accuracy

Strong interpersonal and relationship-building skills

Ability to maintain strict confidentiality

Excellence in time management and prioritization

Proactive and solutions-oriented mindset

Professional demeanor and executive presence

Ability to work under pressure and meet deadlines

Cultural awareness and sensitivity

Preferred Qualifications

Experience in a multinational corporate environment

Knowledge of Arabic language (advantage)

Prior experience in the UAE business environment

Proficiency in travel management systems

Experience with executive office management

Benefits

Competitive salary package

Health insurance

Annual leave as per UAE labor law

Professional development opportunities

Transportation allowance

Additional benefits as per company policy

How to Apply

Qualified candidates should send their CV to: hr@motusone.com or fadias@motusone.com

Please include the following in your application:

Updated CV

Cover letter highlighting relevant experience

References from previous executive support roles (if available)

Note: Only shortlisted candidates will be contacted for interviews.

About Us

For producers of world-famous events who must deliver for every guest every time, MOTUS | ONE is the transport management team that designs and delivers transport solutions that ensure the complex is made simple and your promises are kept. We have the experience, creativity, and technology to get the job done right.

For businesses who need their people in the right place at the right time, MOTUS | ONE provides transport services with a commitment to service and rigor that only comes from mastering the demanding world of events.