Position Overview

We are looking for a detail-oriented Administrative Assistant who will serve as the first point of contact for our office while providing comprehensive administrative support to ensure smooth office operations.

Key Responsibilities

Reception Duties

Welcome and assist visitors, directing them to appropriate departments

Manage incoming calls and correspondence

Maintain visitor log and issue visitor passes

Ensure reception area is professional and welcoming

Handle incoming and outgoing mail and courier services

Administrative Support

Provide general administrative support to various departments

Manage office calendar and schedule meetings

Prepare and organize documents, reports, and presentations

Maintain filing system and office records

Coordinate office supplies and stationery inventory

Assist with travel arrangements when required

Take minutes during meetings

Handle basic bookkeeping tasks

Office Management

Oversee office maintenance and cleanliness

Coordinate with facilities management

Manage office equipment and maintenance schedules

Assist in organizing office events and meetings

Support internal communication initiatives

Help maintain office policies and procedures

Required Qualifications

Bachelor's degree in any field

Minimum 1 year of experience in a similar administrative role

Excellent proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Fluent in English (written and spoken)

Strong organizational and multitasking abilities

Professional appearance and demeanor

Excellent communication and interpersonal skills

Preferred Qualifications

Previous hotel or hospitality industry experience

Knowledge of Arabic

Experience with office management software

Understanding of UAE business etiquette

Experience in handling confidential information

Benefits Package

Competitive salary

Accommodation provided

Annual vacation days

Health insurance coverage

Annual flight ticket

Free meals during work hours

Transportation allowance

Professional development opportunities

Work Schedule

Full-time position

5-6 days per week

Regular office hours with flexibility when required

How to Apply

Qualified candidates who are locally available in Dubai should send their application to recruiters@florahospitality.com

Subject Line: Administrative Receptionist - [Your Name]

Required Documents:

Updated CV

Cover letter

Educational certificates

Professional references

Copy of passport and visa

Recent photograph

Only locally available candidates will be considered for this position.

Note: Only shortlisted candidates will be contacted for interviews.

About Us

Since 1999, Flora Hotels have served as a sanctuary for discerning travelers in the world’s most modern and exciting destinations – India and Dubai.

Discover affordable luxury in your choice of spacious hotel rooms, studios, executive and royal suites, and stylish apartments with full hotel services and self-catering facilities. Enjoy ease of access in locations near city attractions and travel hubs, or escape the bustle and immerse in nature at a tranquil rainforest resort.

For leisurely escapes, business trips and family getaways, Flora Hotels offer peace of mind with dedicated service and attentive care. At the end of a long journey, find a world in harmony.