Role Overview

Almrooj Building Contracting and Demolition company is hiring an Administrative Assistant for an office-based position in Al Nahda 2, Dubai. This role is ideal for organized and proactive professionals with proven administrative experience, strong organizational and communication skills, proficiency in MS Office, and the ability to support daily office operations, manage documentation, and coordinate administrative functions in the construction and demolition industry.

Office Administration and Operations

Manage daily office administration and operations by handling correspondence, organizing office supplies, maintaining office equipment, coordinating facilities management, and ensuring smooth day-to-day functioning that supports business efficiency.

Documentation and Record Management

Maintain comprehensive documentation and records by organizing project files, managing contracts and agreements, updating databases, processing company documents, ensuring systematic filing, and providing easy retrieval of information when required.

Communication and Correspondence

Handle all internal and external communications including answering phone calls, responding to emails, greeting visitors, coordinating with clients and subcontractors, and ensuring professional representation of Almrooj in all interactions.

Scheduling and Appointment Coordination

Manage scheduling and appointments by coordinating meetings, arranging site visits, booking conference rooms, maintaining calendars, sending reminders, and ensuring efficient time management for management and project teams.

Project Administrative Support

Support project administration by preparing quotations, processing purchase orders, maintaining project documentation, tracking project timelines, coordinating with site teams, and providing administrative assistance that enables smooth project execution.

Vendor and Supplier Coordination

Coordinate with vendors and suppliers by managing procurement of office supplies and materials, following up on orders, processing invoices, maintaining vendor records, and ensuring timely delivery of goods and services.

Financial Administration Support

Support financial administration by processing invoices, tracking expenses, maintaining petty cash, coordinating with accounts for payment processing, preparing expense reports, and ensuring accurate record-keeping for financial transactions.

HR and Employee Support

Provide HR and administrative support by managing attendance records, coordinating leave requests, assisting with employee documentation, maintaining personnel files, and supporting management with HR-related administrative tasks.

Client and Stakeholder Relations

Maintain positive client and stakeholder relations by handling inquiries professionally, providing information about services, coordinating site visits, following up on requests, and ensuring excellent customer service.

Compliance and Documentation

Ensure compliance and proper documentation by maintaining organized filing systems, tracking license renewals, managing company registrations, coordinating with authorities, and ensuring all administrative documentation meets regulatory requirements.

Administrative Experience

Proven experience as an Administrative Assistant, Office Administrator, or similar role is required. Your background should demonstrate successful management of office operations, administrative processes, and support functions in a professional environment.

Construction Industry Knowledge

Knowledge or experience in the construction, contracting, or demolition industry is advantageous. Understanding of construction documentation, project workflows, and industry-specific requirements supports effective administrative support.

Organizational Skills

Strong organizational skills are essential for managing multiple administrative tasks simultaneously, maintaining accurate records, prioritizing workload, meeting deadlines, and ensuring all office functions operate smoothly and efficiently.

How to Apply

Ready to support Almrooj's construction excellence. Email your CV to: info@almrooj.ae. Subject Line: "Admin Assistant". Please highlight in your application: Your proven administrative experience and responsibilities managed.

About us:

Almrooj Building Contracting and Demolition is a professional construction and demolition company based in Dubai, committed to delivering quality projects and maintaining efficient business operations.