Job Description
About the Role
We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure smooth office operations and efficient workflow.
Key Responsibilities
Manage daily office operations and administrative tasks
Handle incoming calls, emails, and correspondence in a professional manner
Maintain calendar management and schedule meetings
Organize and maintain filing systems, both digital and physical
Process and file documents with attention to confidentiality
Coordinate office supplies inventory and place orders as needed
Assist with preparation of reports, presentations, and other documents
Support team members with various administrative tasks
Coordinate travel arrangements when required
Take minutes during meetings and distribute them to relevant team members
Assist with event planning and coordination
Handle basic bookkeeping tasks and expense reports
Required Qualifications
High school diploma required; Bachelor's degree preferred
Previous administrative experience of 1-2 years
Excellent computer skills, particularly in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational and time management skills
Professional written and verbal communication abilities
Experience with office management systems and procedures
Required Skills
Exceptional attention to detail
Strong multitasking abilities
Excellent interpersonal skills
Professional phone and email etiquette
Ability to work independently and as part of a team
Problem-solving capabilities
Discretion when handling confidential information
Proactive approach to work
Preferred Qualifications
Experience with office management software
Knowledge of basic accounting principles
Familiarity with UAE business culture
Arabic language skills (advantage)
What We Offer
Competitive salary package
Health insurance
Professional development opportunities
Collaborative work environment
Training and growth potential
How to Apply
Interested candidates should send their CV to info@gemstalent.com
Please note: Only shortlisted candidates will be contacted for interviews.
About Us
Empowering Your Business
with Tailored HR Solutions for Success
With expertise in Human Resource Management, we help companies unlock team potential through customized HR solutions aligned with business goals. Our broad industry experience enables us to create impactful strategies that deliver results.
Tailored HR Solutions: Customized strategies to meet the unique needs of your organization, ensuring optimal people management and business success.
ISO Certifications: Industry-recognized ISO certifications in Human Capital Reporting, Learning & Development, and Diversity & Inclusion to enhance your organization's credibility and compliance.
Learning & Development: Comprehensive learning programs designed to upskill your team, improve performance, and build a culture of continuous learning.
Executive Search & Recruitment: Expertise in sourcing and recruiting top-tier talent, ensuring the right leadership and skillsets for your business goals.
Dubai - United Arab Emirates
Category
Experience
Career Level
Required Qualification
Bachelor's degree in Business Administration, or related field
Requires Traveling:
No
Salary
Salary Not disclosed
Salary Type
Per Month
Total Vacancies
2
Skills
assistantdynamicteamprovidingadministrative supportofficeoperationsincomingcallscorrespondenceprofessionalmanagementschedulefilingdigitaldocumentsinventorypreparationtravel arrangementsevent planningbasicschooldiplomacomputer skillsms office suitewordexcel powerpointtime managementverbal communicationoffice managementphoneemailparthandlingaccountingbusinesslanguage skillssalarydevelopment
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