Position Overview

We are seeking an experienced and versatile Administrative Assistant to provide high-level support to our management team. The ideal candidate will be adaptable, proactive, and capable of handling diverse responsibilities while maintaining exceptional organizational skills and attention to detail.

Key Responsibilities

Provide comprehensive administrative support to management, handling varied tasks and requirements while maintaining flexibility to adapt to changing priorities

Manage calendars, schedule meetings, and coordinate appointments while ensuring efficient time management for executives

Handle sensitive and confidential information with the highest level of discretion and professionalism while maintaining secure filing systems

Process and maintain various administrative documents, reports, and correspondence while ensuring accuracy and timely completion

Coordinate travel arrangements, prepare expense reports, and manage logistics for meetings and events when required

Required Qualifications

5-10 years of proven experience as an Administrative Assistant or in a similar role

Strong educational background; degree in Business Administration or related field preferred

Excellent command of English, both written and verbal

Advanced proficiency in Microsoft Office Suite and administrative software

Experience in handling confidential information and executive-level support

Essential Skills

Outstanding organizational and time management abilities

Excellent communication and interpersonal skills

Strong attention to detail and accuracy

Ability to multitask and prioritize effectively

Professional demeanor and presentation

Core Competencies

Adaptability and flexibility in handling various tasks

Problem-solving and decision-making capabilities

Initiative and proactive approach to work

Strong business acumen and professional etiquette

Ability to work under pressure and meet deadlines

Personal Attributes

High level of discretion and confidentiality

Excellent work ethic and reliability

Positive attitude and team player mentality

Professional appearance and demeanor

Strong service orientation

Additional Requirements

Proficiency in handling office equipment and technologies

Knowledge of UAE business culture and practices

Ability to work extended hours when required

Valid UAE work permit

Additional language skills are a plus

Benefits Package

Competitive monthly salary

Health insurance coverage

Annual leave as per UAE labor law

Transportation allowance

Other benefits as per company policy

Working Hours

Full-time position

Sunday to Thursday

Standard business hours

Flexibility to accommodate management needs

Qualified candidates are invited to send their resume to: hr@rabanalsafina.com

We are an equal opportunity employer committed to creating a diverse and inclusive workplace.

Note: Tasks and responsibilities may vary based on management requirements. Flexibility and adaptability are key requirements for this position.

About Us

Founded in 2004, Raban Al-Safina Construction Ltd is a leading Iraq Based Construction Company operating in Mid to High-end Luxury Buildings, Raban Al-Safina Construction specialized in Trunkey solutions for Educational Building, residential complexes, hospitals, roads, bridges, water treatment projects, sewage, Power Stations.

Throughout the years, Raban Al-Safina Construction has expanded to a regional footprint with operations in Iraq, as well as employing well over 1,200 staff. Since its earliest days, when it secured projects such as the American University of Iraq Baghdad, Hospitals and Schools, Raban Al-Safina Construction has built its identity and reputation on the delivery of impeccable quality.