About the Role

We are seeking a detail-oriented and highly organized Administrative Assistant to join our team in Dubai. The ideal candidate will possess excellent multitasking abilities and strong communication skills to support our office operations and team members.

Key Responsibilities

Office Management

Maintain office organization and cleanliness, ensuring a professional work environment

Manage office supplies inventory and place orders as needed

Handle vendor relationships and maintain office equipment

Coordinate maintenance and repairs when necessary

Administrative Support

Provide comprehensive administrative support to management and staff

Schedule and coordinate meetings, appointments, and conferences

Manage calendars and handle correspondence

Process and distribute incoming and outgoing mail

Create and edit various business documents and presentations

Data Entry & Record Keeping

Maintain accurate digital and physical filing systems

Input and update data in company databases

Organize and maintain electronic and paper records

Generate regular reports and ensure data accuracy

Archive documents according to company policies

Travel Arrangements

Book flights, hotels, and transportation for staff business travel

Prepare travel itineraries and required documentation

Process travel expenses and reimbursements

Coordinate with travel agencies when necessary

Customer Service

Serve as the first point of contact for office visitors

Answer and direct phone calls professionally

Respond to general inquiries via email and phone

Maintain a high level of professionalism in all customer interactions

Special Project Support

Assist in the coordination and execution of company events

Support team projects as needed

Help prepare presentations and reports

Contribute to process improvement initiatives

Required Qualifications

Bachelor's degree in Business Administration or related field

Minimum 2-3 years of administrative experience

Excellent verbal and written communication skills in English

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Exceptional organizational and time management skills

Ability to maintain confidentiality and handle sensitive information

Preferred Qualifications

Previous experience working in Dubai

Knowledge of Arabic (spoken and written)

Experience with travel arrangement and coordination

Familiarity with office management systems and procedures

Benefits

Competitive salary package

Health insurance

Annual leave

Transportation allowance

Professional development opportunities

How to Apply

Please send your resume to hr@sanegenergy.com

with the subject line "Administrative Assistant - Dubai"

Note

Only shortlisted candidates will be contacted for interviews.

About Us

One Of The Best Innovative Engineering Company in the city.

SAnEG is a consulting, engineering and trading firm, providing innovative designs, sustainable and energy saving solutions and high quality products and services to customers worldwide. Our clients are our partners in achieving our common tasks and we view them with trust, integrity and respect, aiming in long term relationship for multiple projects.

We are providing the up to date technology in Mechanical and Electrical engineering for new or retrofit projects.