Role Overview

We are seeking a dynamic Administrative Assistant with strong property management and administrative skills to support our real estate operations.

Key Responsibilities

Property Listings and Management

Manage property listings across major real estate portals

Update and maintain property database

Coordinate property showings and client communications

Prepare and manage property-related documentation

Support off-plan team in developer negotiations

Contract Management

Handle various contract types (A, B, F contracts)

Prepare, review, and process contractual documents

Coordinate contract signing processes

Maintain accurate contract records

Support new developer onboarding

Administrative Support

Manage administrative workflows

Coordinate internal and external communications

Schedule meetings and manage calendars

Prepare presentations and reports

Handle office correspondence

Support team coordination and collaboration

Required Qualifications

Bachelor's degree in Business Administration or related field

2-3 years of experience in real estate administration

Proven experience with property listings

Comprehensive knowledge of major property portals

Advanced Excel and MS Office skills

Strong communication abilities

Excellent organizational capabilities

Key Skills

Proficiency in property management software

Understanding of real estate market dynamics

Strong negotiation and communication skills

Detail-oriented approach

Ability to multitask and prioritize

Knowledge of UAE real estate regulations

Shared Benefits

Competitive salary

Professional development opportunities

Dynamic work environment

Performance-based incentives

Modern office setting

Career growth potential

How to Apply

Interested candidates should:

Prepare a comprehensive, updated CV

Highlight relevant experience

Include references

Clearly indicate which position you're applying for

Application Details:

Email: hrd@topluxuryproperty.com

Subject Line:

For Administrative Assistant: "Admin Assistant Application - [Your Name]"

Important Notes:

Only shortlisted candidates will be contacted

Please attach all relevant certificates and work samples

Top Luxury Property is an equal opportunity employer committed to building a diverse and inclusive workplace.

Join our team and be part of an exciting, growing real estate business!

About Us

Top Luxury Property on a simple mission: to create a real estate experience that puts people first. Led by a strong vision, we go beyond just buying and selling properties—we craft experiences tailored to your lifestyle and aspirations.

What started as a vision has now grown into a big team of professionals, including experienced Property Consultants, Marketing Specialists, Administrators, and Customer Service Experts. Our people-first approach has earned us the trust of clients worldwide, and we continue to expand while staying true to our core values—integrity, transparency, and a dedication to making your real estate journey seamless and rewarding.

Our team is different from traditional real estate. We are storytellers through marketing, visuals, and immersive experiences. We showcase properties in the best way possible, from virtual tours to open house showcases.

We also offer full-service property management. This includes leasing, tenant relations, maintenance, and upkeep. We manage properties with the same care as our own, ensuring they’re in good hands.