Role Overview – PETRONNIC SDN. BHD is hiring an Admin Support professional for a full-time, on-site role based in Kuala Lumpur, Malaysia. This position is ideal for organized, detail-oriented administrative professionals with strong office management skills, excellent communication abilities, and the capability to provide comprehensive administrative support, coordinate office operations, and ensure smooth day-to-day business functions.

Administrative Support and Coordination – You will provide comprehensive administrative support by managing daily office operations, coordinating schedules, organizing meetings, handling correspondence, preparing documents and reports, and ensuring efficient workflow across all administrative functions to support business operations.

Documentation and Record Management – You will manage documentation and record keeping by preparing, organizing, and maintaining company documents, filing correspondence, managing contracts and agreements, maintaining organized filing systems (physical and digital), and ensuring all records are properly stored, easily accessible, and compliant with organizational standards.

Meeting and Event Coordination – You will coordinate meetings and events by scheduling appointments, booking meeting rooms and venues, arranging refreshments, preparing meeting materials and agendas, taking minutes, coordinating with attendees, and ensuring meetings and company events are well-organized and executed professionally.

Communication and Correspondence Management – You will manage communication and correspondence by handling incoming calls and emails, directing inquiries to appropriate departments, drafting and sending communications, maintaining professional phone etiquette, and ensuring timely, accurate responses to internal and external communications.

Travel and Logistics Coordination – You will coordinate travel and logistics by arranging business travel, booking flights and accommodation, preparing travel itineraries, managing travel expenses, coordinating transportation, and ensuring smooth travel arrangements for staff and management.

Office Supplies and Inventory Management – You will manage office supplies and inventory by monitoring stock levels, ordering supplies and stationery, managing vendor relationships, coordinating deliveries, maintaining equipment, and ensuring the office is well-stocked and equipped to support daily operations.

Data Entry and Database Management – You will perform data entry and manage databases by inputting information accurately, maintaining company databases, updating records, generating reports, organizing data, and ensuring data integrity and accessibility for reporting and operational purposes.

Visitor and Reception Management – You will manage visitor reception and hospitality by welcoming guests professionally, coordinating visitor access, managing visitor logs, arranging meeting spaces, offering refreshments, and ensuring visitors receive a positive, professional first impression of PETRONNIC.

Financial Administration Support – You will support financial administration by processing invoices, tracking expenses, maintaining petty cash, preparing expense reports, coordinating with finance on payment processing, and assisting with budget tracking and financial documentation.

HR and Payroll Support (if applicable) – You may support HR and payroll activities by maintaining employee records, coordinating leave applications, tracking attendance, preparing HR documentation, assisting with onboarding paperwork, and coordinating with HR on administrative matters.

How to Apply:

Send your updated CV to recruitment@petronnic.com. Please highlight your administrative support experience, your organizational and multitasking capabilities, your proficiency with MS Office and administrative tools, your communication skills in English and Bahasa Malaysia, and any Kuala Lumpur or Malaysian work experience. Forward to anyone in your network who may be a strong fit.

About the Company:

PETRONNIC SDN. BHD is seeking an organized, proactive Admin Support professional who brings strong administrative skills, excellent communication abilities, and a commitment to providing efficient, professional administrative support that contributes to smooth office operations and business success in Kuala Lumpur.