About the Role

We are seeking an experienced Administrative Assistant to support our Senior Advisor in policies and procedures projects. The ideal candidate will have strong organizational skills and experience in documentation management within the government or energy sector.

Key Responsibilities

Project Support

Assist Senior Advisor with SP&P project tasks

Collect and organize project-related data

Prepare comprehensive documentation

Track project timelines and milestones

Generate progress reports highlighting achievements and challenges

Maintain project deliverables documentation

Documentation Management

Organize and prepare documents for meetings and reviews

Create professional presentations

Manage company policies and procedures documentation

Maintain Delegation of Authority manuals

Ensure proper filing and retrieval of important documents

Implement effective document control systems

Communication & Coordination

Manage and prioritize incoming communications

Handle email correspondence efficiently

Ensure timely responses to inquiries

Coordinate meeting logistics

Take and distribute meeting minutes

Track and follow up on action items

Ensure deadline compliance from meeting attendees

Administrative Duties

Maintain office supplies inventory

Manage office equipment

Handle general administrative tasks

Support department operations

Required Qualifications

Education

Higher Diploma required

Bachelor's degree preferred

Additional certifications in administration or project management beneficial

Experience

Minimum 5 years in administrative or personal assistant roles

Experience in petroleum, energy, or similar industries preferred

Background in government sector advantageous

Technical Skills

Advanced proficiency in Microsoft Office Suite:

Word

Excel

PowerPoint

Outlook

Experience with project management software preferred

Knowledge of document management systems

Professional Skills

Exceptional organizational abilities

Strong multitasking capabilities

Excellent priority management

Superior attention to detail

Strong written and verbal communication

Professional documentation skills

Effective scheduling abilities

Personal Attributes

Proactive approach to work

Strong work ethic

Team player mentality

Professional demeanor

Ability to maintain confidentiality

Flexible and adaptable

Detail-oriented mindset

What We Offer

Competitive salary

Government sector benefits

Professional work environment

Career development opportunities

Stable work schedule

How to Apply

Qualified candidates are invited to send their detailed CV to:

mariyam@uhrs.ae

Important:

Please include relevant experience in policies and procedures

Only shortlisted candidates will be contacted

Immediate joiners preferred

About Us

We have highly qualified sector specialists and client-friendly approach are unparalleled. It enables us to provide precise and customised solutions to the ever-changing client requirements effectively and efficiently.

With comprehensive experience in providing services to our world-class clientele and top-calibre candidates spread across numerous industries, we measure our successes through our ever growing list of satisfied clients. Today, with a track record of having outsourced and contracted over 30000+ employees from over 97+ different nationalities across more than 80+ job functions, we are proud to be the preferred recruitment and outsourcing partner for our 300+ clients.